Background

The purpose of this project is to help enhance the effectiveness of border and customs controls and of border surveillance by Moldovan and Ukrainian authorities along their common border, with a particular focus on the Transnistrian section. This should contribute to the wider objectives of:

• Contributing to enhancing the overall border management capacities of Ukraine and Moldova and their approximation with EU standards and best practices, and thus assisting the countries with fulfilling their commitments under the ENP Action Plans and PCAs; 
• Contributing to a peaceful resolution of the Transnistrian conflict.
  

On 2 June 2005, the Presidents of Moldova and Ukraine addressed a joint letter to EC, calling for additional EU support in overall capacity building for border management, including customs, on the whole Moldova – Ukraine border. The letter specifically requested EU assistance in the creation of an ‘international customs control arrangement and an effective border monitoring mechanism on the Transnistrian segment of the Moldova-Ukraine State border’.

The project will directly benefit the customs and border guards officials of Moldova and Ukraine whose capacities it will help build. Indirectly, the decrease in the level of cross-border criminal flows and the facilitation of legitimate flows will benefit the populations of Ukraine and Moldova (including Transnistria), as well as those of the EU.

Institutional project partners or counterpart institutions will be the customs and border guards administrations of Moldova and Ukraine. The Moldovan and Ukrainian authorities are committed to enhancing the effectiveness of their border and customs services, to the fight against corruption, to enhanced bilateral co-operation and to a peaceful resolution of the Transnistria conflict.

This political commitment was translated in concrete terms through the signature by Moldova and Ukraine of the Memorandum of Understanding on the Border Assistance Mission. Under the Memorandum, the countries agreed to the presence and proposed mandate of the EU Border Assistance Mission. 

Duties and Responsibilities

Under the guidance and direct supervision of the Head of Otaci Field Office and under overall supervision of Logistics & Administrative Associate, Finance and HR/Administrative Associates the incumbent contributes to a smooth operation of the EU Border Assistance Mission in the Republic of Moldova. The employee assists in the effective and efficient management of the project through a range of actions, including driving and administrative support management. The incumbent applies and promotes a client-oriented approach consistent with UNDP rules and regulations.

The employee is expected to exercise full compliance with UNDP programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.

Car driving and maintenance:

• Ensure proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for other related repairs, timely changes of oil, check of tires, brakes, car washing, etc. 
• Performs minor vehicle repairs, plans and arranges for other repairs, replacements, services and maintenance procedures in a way most convenient for the office;
• Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, preparation of monthly summary of fuel consumption and report to Logistics & Administrative Associate;
• Provide reliable and safe driving services by: 

1. driving Mission vehicles for the transport of EUBAM personnel
2. delivery / collection of mail, documents, pouches, equipment and other items as required
   

• Meeting official personnel at the airport and other entry points, facilitates immigration and customs formalities and provides city transfers as required;
• Ensure safe and timely driving for field trips in- or out-side the country;
• Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts in the assigned vehicle;
• Interacts with the traffic police and/or other competent parties on all issues related to vehicle registration, un-registration, technical inspection, pass authorization, foreign travel formalities etc.; 
• Ensures that the steps required by applicable laws, rules and regulations are taken in case if involvement of the Mission vehicle in a traffic accident; 
• Provides full and accurate event and accident reports as required; 
• Ensures that the vehicle is kept clean; 
• Ensures vehicle security; 
• Provides troubleshooting services for the office premises, affiliate facilities and furniture; 
• Performs other duties as required by the Head of Otaci Field Office.

Competencies

Corporate Competencies:

• Demonstrates commitment to UNDP’s mission, vision and values.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
  

Functional Competencies:

Knowledge Management and Learning

• Shares knowledge and experience
• Provides helpful feedback and advice to others in the office
  

Development and Operational Effectiveness

• Demonstrates excellent knowledge of driving rules and regulations and skills in minor vehicle repair.
• Demonstrates excellent knowledge of protocol.
• Demonstrates excellent knowledge of security issues.
• Excellent interpersonal skills are essential part of the job. Ability to communicate effectively and be efficient.
  

Leadership and Self-Management

• Focuses on result for the client.
• Consistently approaches work with energy and a positive, constructive attitude.
• Remains calm, in control and good humored even under pressure.
• Responds positively to critical feedback and differing points of views.
  

Required Skills and Experience

Education:   

• Secondary education;
  
• Valid driver license.
  

Experience:   

• Minimum 4 years of experience in short and long road driving;
  
• Safe driving records;
• Experience in administrative work, preferably in an international organization is an asset.

Language Requirements:

• Fluency in both oral and written Romanian and Russian. 
• Working knowledge of English is mandatory.
• Working knowledge of one or more additional languages relevant for Moldova, including Bulgarian, Gagauzian, Romani, Ukrainian or sign language would be an asset.

Applications should be submitted on line and include Personal History Form (P11). Failure to disclose prior employment or making false representations on this form will be grounds for withdrawal of further consideration of his/her application or termination, where the appointment or contract has been issued

Please note that only applicants who are short-listed will be contacted.