Location: | Chisinau, Moldova |
Application Deadline: | 02 Oct 2018, 16:30 (GMT+2:00) |
Application Extended deadline:
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16 Oct 2018, 16:30 (GMT+2:00)
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Application Extended deadline:
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19 Oct 2018, 10:00 (GMT+2:00)
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Type of Contract: | N/A |
Starting date: | 15 Oct 2018 |
Reference to the project: | Strengthening Parliamentary Governance/Parliament II |
Expected Duration of Assignment: | October 2018 – January 2019 (up to 40 working days) |
Submission Instructions:
Proposals should be submitted online by pressing the "Apply Online" button, no later than 02 October 2018 Requests for clarification only must be sent by standard electronic communication to the following e-mail: Victoria.Muntean@undp.org. UNDP will respond by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all applicants. |
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Supporting Documents: Individual Consultant Procurement Notice Terms of Reference OFFEROR’S LETTER TO UNDP CONFIRMING INTEREST AND AVAILABILITY FOR THE INDIVIDUAL CONTRACTOR (IC) ASSIGNMENT UNDP General Conditions of Individual Contract |
Ms. Victoria Muntean.
victoria.muntean@undp.org
The UNDP “Strengthening Parliamentary Governance in Moldova” (SPGM) Project works with the Parliament of the Republic of Moldova (PRM) to strengthen its law-making, oversight and representation functions with a specific focus on EU integration and the Sustainable Development Goals (SDGs). The project directly assists standing committees and the secretariat of parliament in the implementation of their mandate. Project interventions include training, technical assistance, easy-to-read publications, exchanges and opportunities for learning from other parliaments, as well as the provision of specialized software for strengthening the efficiency of the business processes. Through this support, parliament is improving its capacity to strengthen the legal framework and successfully engage in the oversight through multi-stakeholder action involving civil society, professional associations and the public. Activities offer and encourage equal opportunity for male and female participation and gender is mainstreamed throughout the project.
Since 2017, the SPGM project extended support to the capacity development of the Gagauz People’s Assembly (GPA), as part of its multi-year work plan.. Complementary to the Crisis Management Initiative (CMI) Project supporting the joint working group established between the national parliament and GPA, UNDP is looking to support institutional capacity development through the enhancement of capacities of the GPA members and the Secretariat, as well as a reform of the structure and functioning of the GPA’s Secretariat and the specialised committees.
In 2017, a Functional and Institutional Analysis of the Gagauz People’s Assembly was conducted with the aim of identifying specific areas of intervention and approaches for capacity development. The Analysis Report has defined strengths and opportunities for the assembly, as well as the weaknesses and challenges that require further institutional strengthening. One of the main challenges was the lack of a strategic development plan for the GPA to guide institutional development. Based on the findings of the Analysis, UNDP subsequently supported a participatory and inclusive process for drafting the GPA’s first Strategic Development Plan 2018-2020, which was approved by its Presidium in July 2018.[1] In line with the GPA priorities announced for 2018-2020, the institution is to undergo a process of change towards a more efficiently functioning legislature that is enabled to provide high quality support to the members of the Assembly. In this regard, UNDP is seeking to hire a national consultant to conduct an analysis of the most important business processes, identify inefficiencies and obstacles, and formulate recommendations for the re-alignment and strengthening of key processes.
[1] http://halktoplushu.md/index.php/novosti/2307-deputaty-odobrili-strategicheskij-plan-razvitiya-nsg
The expected output for this assignment is to document GPA workflows and processes accurately, provide a precise picture of current operations, display gaps in processes and identify redundant processes that can be eliminated, note processes that need to be reengineered and provide recommendations for optimizing the efficiency of business procedures. Additionally, the consultant will advise on the reform of the institutional structure of the GPA by reviewing the mandates of the different departments and services of the Secretariat, in order to support changes in the work processes and ensure that the Assembly is effectively carrying out its key roles as a legislative body.
In order to achieve the stated objectives, the consultant will have the following responsibilities:
Deliverables and Timeframe
No. |
Deliverables |
Tentative timeframe/deadline |
1. |
Inception Report and detailed work plan for the assignment developed |
By 15 October 2018 |
2. |
Business processes documented and mapped, comparative analysis of selected and corresponding processes in different GPA departments conducted |
By 31 October 2018 |
3. |
Two validation workshops with the participation of GPA senior management and staff facilitated |
By 9 November 2018 |
4. |
Draft report on the as-is analysis containing a critical analysis of the process maps, identifying the deviations from existing internal regulations and potential risks or control deficiencies as well as duplications/unnecessary steps and overall process inefficiencies, developed and submitted for clearance to SPGM project team and GPA |
By 16 November 2018 |
5. |
Design of “to-be ” results-oriented end-to-end business processes developed and detailed recommendations on business practice improvements developed and coordinated with the SPGM and GPA |
By 30 November 2018 |
6. |
Draft report on to-be analysis developed and submitted for clearance to SPGM and GPA |
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7. |
Workshop to present to the GPA management draft maps of the to-be-processes, discuss suggested process improvements and validate any changes conducted |
By 10 December 2018 |
8. |
Final report containing agreed “to-be” scenario, including recommendations on adjustments of organizational structure, division of roles and responsibilities, job definitions and required capacities across GPA developed and submitted for clearance to SPGM and GPA |
By 14 January 2019 |
*This is a tentative timeframe. The final dates for providing the deliverables will be confirmed after the consultations with the Parliament and UNDP.
For detailed information, please refer to Annex 1 – Terms of Reference.
Educational background
Working experience
Competences
The UNDP Moldova is committed to workforce diversity. Women and men, persons with different types of disabilities, LGBTI, Roma and other ethnic, linguistic or religious minorities, persons living with HIV, as well as refugees and other non‐citizens legally entitled to work in the Republic of Moldova, are particularly encouraged to apply.
Interested individual consultants must submit the following documents/information to demonstrate their qualifications:
The financial proposal will specify the daily fee, travel expenses and per diems quoted in separate line items, and payments are made to the Individual Consultant based on the number of days worked.