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International Consultant on strategic development for the Police and Ministry of Internal Affairs from Moldova (II).

Vacancy Number: Pr19/01912

Location:	Chisinau, Moldova
Application Deadline:	04 Nov 2019, 11:00 (GMT+2:00)
Type of Contract:	Individual Contract
Starting date:	18 Nov 2019
Reference to the project:	Support to Law Enforcement Reform in Moldova
Expected Duration of Assignment:	November 2019 – August 2021 (up to 400 working days)
Submission Instructions: Proposals should be submitted online only by pressing the "Apply Online" button by November 4, 2019, 11:00 (Moldova time). Requests for clarification must be sent by standard electronic communication to the following email liuba.livadari@undp.org  UNDP will respond by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all applicants.
Supporting Documents: Terms of Reference Individual Consultant Procurement Notice Offeror's Letter confirming Interest and Availability UNDP General Conditions of Individual Contract

Ms. Liuba Livadari.

Background

Efficient, transparent and reliable justice and law enforcement systems are very important for the sustainable development. Bearing this in mind, the Government of Moldova engaged since 2010[1] in a complex reform of internal affairs and law enforcement systems. The reform aimed at strengthening professional, efficient, and politically neutral institutions that exercise their functions in the interest of people – both men and women, including those belonging to vulnerable, minority and marginalized groups, ensuring the respect of rule of law, equality and protection of human rights.

During the last years, the Ministry of Internal Affairs (MIA) and its sub-divisions engaged in a number of structural changes and reforms to comply with best EU practices in this field (e.g., new pieces of legislation, internal restructuring, demilitarization of MIA, reform of carabineer troops, developing a dual public order system, delimitation of Police from MIA and creation of a new police structure – General Police Inspectorate) and to improve the quality of services delivered to men and women from Moldova. Despite a certain positive progress, there is room for more decisive and profound actions.

The comprehensive character of Police reform involves systemic changes and interventions at different levels and in various areas: legislative, institutional, operational, professional, community, individual, etc. This approach requires specific knowledge, capacities and experience the national stakeholders are lacking. Thus, targeted assistance is needed to assist the national stakeholders to strengthen institutional capacities, reengineer internal business processes, improve strategy coordination capacities and put in place modern operation instruments and tools, which will help achieving sustainable results of Police reform for the benefit of men and women from the Republic of Moldova. 

The current individual consultancy is part of the Embedded Advisors Program, included into the fifth Project component. The support under this program aims at enhancing the ability of MIA and GPI to design and implement reform activities in line with strategic reform directions defined, primarily focusing on structural and institutional changes, legislative reform, organizational efficiency, hiring and selection of internal affairs staff, etc. Embedded advisors will have the advantage of working side by side with beneficiaries, understanding problems first hand and offering practical advice and expertise. Other areas of interest may be targeted by this activity upon necessity, identified during Project implementation.

Strategic advice and assistance will be provided to the Ministry of Internal Affairs and the General Police Inspectorate in the actual implementation of reforms in line with 2016-2020 Police Development Strategy. The emphasis will be put on strengthening of the Joint Law Enforcement Training Centre and designing and institutionalization of a new inclusive MIA’s recruiting and evaluation system. Consultancy will be also provided to define a new merit-based recruiting and hiring mechanism for police staff, paying due attention to gender equality and diversity, and addressing gender disparities of access to senior management posts.

The International Consultant will ensure analytical and advisory support, facilitating the communication and cooperation with different stakeholders, including minority and vulnerable groups, on Police reform related issues. The consultant will also coach and support the staff of the project implementation units, established within MIA and GPI for Police Development Strategy implementation, and will ensure a constant knowledge transfer strengthening the Beneficiaries` capacities to engage in strategic reform processes.

The Ministry of Internal Affairs and the General Police Inspectorate shall be the main partners for this activity and will provide the necessary conditions of work and information for the embedded consultant.

 Objective:

The Consultant will provide strategic advice and assistance to the Ministry of Internal Affairs and the General Police Inspectorate for the implementation of reforms in line with Police Development Strategy with a particular emphasis on the institutionalization of a new inclusive Police/MIA human resources management system and establishing the MIA’s Recruiting and Evaluation Centre. This support will contribute to achieving enhanced institutional capacities of MIA and GPI to design, develop and implement reform activities. The Consultant will ensure analytical an advisory support, facilitating the communication and cooperation with different stakeholders, including minority and vulnerable groups, on Police reform related issues.

The Consultant will also coach and support the staff of the Program Management Unit, established with the purpose of implementation of the police reform agenda, and will provide daily transfer of knowledge towards strengthening the Beneficiaries` capacities to engage in strategic reform processes.

[1] Concept Paper on the Reform of the Ministry of Internal Affairs and its Subordinated and Decentralized Units (06 December 2010), http://lex.justice.md/index.php?action=view&view=doc&lang=1&id=337008 

Scope of work

To achieve the objective, it is foreseen that the International Consultant will:

• Conduct a desk review on the current situation concerning the progress of Police reform, the implementation of the Police Development Strategy 2016-2020 and EU Budget Support for Police Reform 2017-2020;
• Prepare a detailed yearly working plan for the assignment, including baselines, targets and indicators;
• Conduct a comprehensive desk review on the current situation concerning MIA’s recruitment system, including institutional and regulatory frameworks currently in force. Identify potential limits and challenges toward establishing MIA’s Recruiting and Evaluation Centre;
• Develop the feasibility study on establishing the MIA’s Recruiting and Evaluation Centre, aiming to identify the current situation of MIA’s recruitment system, with reference to current regulatory framework, infrastructure and workload capacity, organization and staff, hardware and software ecosystem, main deficiencies faced; consult relevant stakeholders; formulate specific conclusions and recommendations necessary to be undertaken by the MIA to establish and operationalize the Recruitment and Evaluation Centre.
• Based on findings and conclusions formulated in the feasibility study as well as based on existing similar good practices, draft the internal regulations and the Standard Operating Procedures (SOPs) of the MIA’s Recruiting and Evaluation Centre (mainstreaming gender, diversity, equality and non-discrimination, collection of disaggregated data); provide other strategic assistance required for establishing and operationalizing the Recruiting and Evaluation Centre.
• Evaluate the application of existing occupational standards toward planification of training programs and of other activities related to human resources management;
• Assess the individual and collective performance of employees’ system. Provide recommendations concerning its relevance for the career management system;
• Review the capacities of MIA/Police’s project implementation units and provide relevant support, based on findings. Identify the necessities/requirements/opportunities for the design of the e-learning system at the MIA level;
• Provide in-service training and knowledge transfer, guidance and expert input to the staff of the project implementation units on daily operations;
• Provide strategic advice and analytic support to MIA/Police management on issues related to the implementation of Police Development Strategy and the EU Budget Support for Police Reform 2017-2020;
• Provide support for elaboration of new MIA’s documents and policies (MIA’s Strategic Development Programme, Development Action Plan and other relevant documents), in line with the new Government Action Plan 2019-2020;
• Provide support in developing MIA’s regulatory framework for conducting organizational functional analysis;
• Provide strategic advice on the implementation of recommendations from the functional analysis of the General Carabineer Inspectorate;
• Provide support for the reform of the human resources management system of the General Carabineer Inspectorate;
• Conduct periodic internal assessment of the progress towards set targets, highlighting any bottlenecks and potential solutions (to be reflected in monthly progress reports and final report);
• Coordinate with other assistance initiatives supporting or assisting the Police reform efforts;
• Act as the subject matter expert for the donor organization, supporting the project, and implementing organization;
• Assist the donor organization, supporting the project, and implementing organization in designing specific institutional development programs based on identified needs and existing capacities;
• Collaborate with all relevant stakeholders and partners throughout the entire period of the assignment;
• Submit regular progress reports, including evidence of progress achieved and reflected in the reports;
• Perform any other assignment related tasks.

Requirements for experience

I. Academic Qualifications:

• Master’s Degree or equivalent (5-year university education) in Law, Police Studies, Public Administration, Criminal Justice or another relevant field;

II. Years and sphere of experience:

• At least 10 years of continuous professional experience in the area of internal/home affairs, police administration/management, law enforcement or criminal justice;
• At least 5 years of professional experience at a command level in internal/home affairs, police administration/management or law enforcement;

• Professional experience in Central and Eastern Europe on similar assignments in internal/home affairs, police administration/management or law enforcement areas;
• Experience in working with UN agencies is an asset;

• Proven record of providing advice at senior level on reforming the human resources system of Police with gender and diversity mainstreaming in police staff (or other law enforcement agency) or establishing specialized training centre for law enforcement bodies is an asset.

III. Competencies:

• Proven competencies in carrying out needs and capacity assessments, elaborating relevant recommendations and solutions, designing and/or providing professional trainings for police and/or other law enforcement agencies staff mainstreaming human rights and gender there is an asset;
• Solid understanding of and ability to apply communications tools and techniques, including the ability to analyse and use research data;

• Demonstrated skills in knowledge transfer techniques, such as coaching and mentoring, design and delivery of presentations and training programs;
• Proficiency in English language;
• Knowledge of Romanian language and/or other language relevant for Moldova, including Bulgarian, Gagauzian, Romani, Russian, Ukrainian or sign language, is an asset.

IV. Personal qualities:

• Proven commitment to the core values of the United Nations; in particular, is respectful of differences of culture, gender, religion, ethnicity, nationality, language, age, HIV status, disability, and sexual orientation, or other status;
• Responsibility, creativity, flexibility and punctuality.

The UNDP Moldova is committed to workforce diversity. Women, persons with disabilities, Roma and other ethnic or religious minorities, persons living with HIV, as well as refugees and other noncitizens legally entitled to work in the Republic of Moldova, are particularly encouraged to apply.

Documents to be included

Interested individual consultants must submit the following documents/information to demonstrate their qualifications: 

1. Offeror's Letter confirming Interest and Availability;
2. Technical Proposal: explaining why they are the most suitable for this position and providing examples reflecting the competencies for each of the qualification requirements (particularly providing details on the previously implemented similar projects and assignments and previous experience in the fields related to this consultancy as described in the terms of reference);
3. Financial proposal: LUMP SUM in USD, specifying the requested amount per day (fee), the total number of anticipated working days, and all related costs (e.g. phone calls etc.);
4. Detailed CV (found at the UNDP Moldova website), including experience in similar projects and 3 references.

Financial proposal

The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including the daily fee, taxes, and number of anticipated working days).

Travel

All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel.  In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.

In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.

This is a full-time Chisinau-based consultancy assignment.