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Procurement Consultant for UNDP Projects - Police Academy, E-Contraventions and Response to Emerging Challenges.

Vacancy Number: Qu23/02688

Location:	Chisinau, Moldova
Application Deadline:	17 Mar 2023, 16:30 (GMT+2:00)
Application Extended deadline:	24 Mar 2023, 16:30 (GMT+2:00)
Starting date:	27 Mar 2023
Reference to the project:	Strengthening the Police Training Capacities in the Republic of Moldova
Expected Duration of Assignment:	Up to 72.5 working days during March – October 2023
Submission Instructions: The United Nations Development Programme (UNDP) is currently implementing the project Strengthening the Police Training Capacities in the Reform in Moldova that requires the services of an individual to perform the work described in this document.  In consideration of your qualifications, we are hereby inviting you to submit an offer for this particular assignment.  To assist you in understanding the requirements of this assignment, we have attached hereto the following :  The Terms of Reference for the assignment described above; The standard Letter of Confirmation of Interest and Availability, which you must accomplish and submit to UNDP; The Individual Contract and its General Terms and Conditions, which you would be expected to sign in the event you are the selected Offeror in this procurement process; and Should you be interested and decide to submit an offer for this assignment, kindly submit directly in the online supplier portal no later than the deadline indicated in the system. Offers must be submitted directly in the Quantum Supplier Portal following this link: http://supplier.quantum.partneragencies.org  using the profile you may have in the portal (please log in using your username and password). Follow the instructions in the user guide to search for the competition using search filters, namely Negotiation ID: UNDP-MDA-XXXX and subscribe to the competition in order to get notifications in case of amendments of the competition document and requirements. In case you have never registered before, follow this link to register a profile: https://estm.fa.em2.oraclecloud.com/fscmUI/faces/PrcPosRegisterSupplier?prcBuId=300000127714247 based on the instructions in guides available in UNDP website: https://www.undp.org/procurement/business/resources-for-bidders. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration. Should you require further clarifications on the application through the Quantum online portal, kindly contact the Procurement Unit at sc.md@undp.org. Please pay attention that the proposal shall be submitted online through the Quantum system and any proposal sent to the above email shall be disqualified. Should you require further clarifications on the Notice, Terms of Reference or other requirements, kindly communicate using the messaging functionality in the portal. Deadline for Submission of Offers (Date and Time), which is visible in the online supplier portal will be final. The portal will not accept submission of any offer after that date and time. It is the responsibility of the applicant to make sure that the offer is submitted prior to this deadline for submission. Applicants are advised to upload offer documents and to submit their offer a day prior or well before the date and time indicated under the deadline for submission of Offers. Do not wait until last minute. If Applicant faces any issue during submitting offers at the last minutes prior to the deadline for submission, UNDP may not be able to assist on such a short notice and will not be held liable in such instance. UNDP will not accept any offer that is not submitted directly through the System. If any discrepancy between deadline in the system and in deadline indicated elsewhere, deadline in the system prevails. We look forward to your favourable response and thank you in advance for your interest in working with UNDP.   Sincerely, UNDP Moldova
Supporting Documents: 10395982_Terms of Reference UN_Supplier_Negotiation_UNDP-MDA-00087_English 10395999_IC_Statement of Health_Individual Contractors 10396135_UNDP GCCs for ICs 10396151_UNDP Quantum - User Guide for Suppliers - English 10396165_UNDP Quantum - User Guide for Suppliers - Russian OFFEROR’S LETTER TO UNDP CONFIRMING INTEREST AND AVAILABILITY FOR THE INDIVIDUAL CONTRACTOR (IC) ASSIGNMENT

Ms. Elena Verdes.

Background

Professional training of staff is an area of a particular importance for the successful implementation of police reform. Building upon the MIA’s and the “Stefan cel Mare” Academy’s aspirations to reinforce the practice-oriented training, the project will strengthen institutional capacities, upgrade the learning technology and modernize the practical training infrastructure of the institution to enable an environment for nurturing next-generation police professionals, equipped with skills, knowledge and competences compliant with the demand for modern-style policing. The interventions in police training system, should also contribute to improved quality of police services in Moldova. Taken together, these results can increase public confidence in and support for law enforcement and justice processes, enhancing system performance and, ultimately, the integrity of the law.

The national police service has not fully unlocked the potential of digital solutions to enhance the promptness and completeness of its operations. Many processes are still paper-based, consuming critical time, effort and resources needed to respond to a specific situation. Documentation and investigation of contraventions (misdemeanours) is one of Police operations where digital transformation efforts are at a nascent stage. As part of maintaining public order and security mandate, the Police is the main law enforcement agency dealing with detection and investigation of contraventions.

Acknowledging the importance of digital transformation in ensuring effective and transparent policing activity and delivery of justice for all, the Project will contribute to creating the necessary enabling conditions and support developing the capabilities (at managerial and user levels) required for modernizing police operations in contravention cases. Building upon the MIA’s aspirations to e-transform internal processes and enhance the quality of services delivered, the Project will strengthen institutional capacities, facilitate interinstitutional dialogue and interoperability, update (to the extent necessary) the regulatory framework and develop a modern and scalable software solution to enable an environment for nurturing next-generation police operations, supported by skills, knowledge and tools compliant with the demand for modern-style policing.

Community security is preoccupied with protecting communities from stress and tension brought by various crises. The compound crisis that the Republic of Moldova is being faced with, in case local communities will not be strengthened to resist and recover, will bring a range of social insecurities and fears that are likely to impede communities from striving for continuous sustainable development. Through assessing potential fragility points in terms of social tension/social cohesion and then strengthen the capacities, of both the communities and of the central public authorities, the project will contribute to increasing horizontal and vertical social cohesion, strengthen community security and support communities to participate collectively towards shared vision of sustainable development.

Scope of work

The main objective of this consultancy is to provide support to Strengthening the Police Training Capacities, E-Contraventions and Response to Emerging Challenges projects team in carrying out procurement related tasks and activities, in accordance with approved WPs, Budget and UNDP SOPs in Procurement. The support is expected to be provided for the successful implementation of seven procurement events in total.

The support provided by the Consultant will consist of performing the following tasks:

• Conduct market research on specific goods/services (when required).
• Draft relevant solicitation documents (Procurement strategy, Micro-Purchase, Request for Quotations (RfQ), Invitations To Bid (ITB), Requests for Proposal (RFP), Individual Contractor Procurement Notices, etc., including documents for quick upload in currently used ERP Systems) in accordance with approved Projects’ Procurement Plans, UNDP templates and procedures.
• Review and update the detailed technical specifications for goods and TORs for services in consultation with project beneficiary and project team.
• Draft announcements for Service Center pages and local media (if necessary).
• Provide answers to potential applicants on procurement related questions (if necessary).
• Organize pre-bidding conferences and draft relevant documentation (where necessary).
• Conduct the preliminary evaluation of offers against technically responsiveness criteria.
• Provide support to Evaluation Committee during the technical and financial evaluation of offers. Develop necessary evaluation forms/matrix based on existing templates.
• Draft the Evaluation Report for the procurement of goods and services, including relevant supporting documents. Draft answers on procurement related questions coming from UNDP Contracts, Asset and Procurement Committee (CAP) and/ or Regional Advisory Committee on Procurement (RACP).  
• Communicate with the Project Associate and Project Manager to ensure the continuity of the business processes (e.g. ask to check the availability of funds; ask the rise of e-Requisitions in corporative systems; ask the verification of the vendors’ status in relevant UNDP corporative systems, inform unsuccessful offerors, etc.)
• Draft the relevant procurement contracts

This is a part-time consultancy. The Ministry of Internal Affairs (MIA), Academy “Stefan cel Mare” and GPI are the main beneficiaries of this consultancy. Thus, the Consultant will work in collaboration with the MIA’s staff – for substantive aspects of the assignment, and under the direct supervision of the UNDP Moldova Strengthening the Police Training Capacities, E-Contraventions and Response to Emerging Challenges Projects Manager – for the administrative aspects of the assignment, including reporting, quality assurance, contract management.

Requirements for experience

Academic Qualifications:

• University Degree in Business Administration, Finance, Economics, Procurement, or other relevant field;

Years and sphere of experience:

• At least 5 years in conducting procurement processes is required;
• Professional experience in Financial area is desirable;
• Experience of cooperation with UN agencies and/or international organisations, and/or development programs will be an asset
• Experience in procurement (bids’ evaluation and contracts management) of civil works will be considered a strong advantage
• Experience in procurement of ICT solutions / platforms development services will be an advantage
• Competencies:

Language requirements

• Fluency in Romanian and Russian, as well as working knowledge of English, are required.

Personal qualities and Abilities:

• Proven capacities of team-oriented work, abilities of planning and organization
• Demonstrated interpersonal, communication and diplomatic skills
• Ability to analyse, plan, effectively communicate, organise and fulfil the planned results
• Ability to attain results and meet deadlines, maintaining high quality standards

Documents to be included

Interested individual consultants must submit the following documents/ information to demonstrate their qualifications:

• Offeror’s letter to UNDP confirming interest and availability for the individual contractor (IC) assignment, incorporating Financial proposal in Annex 2 (in USD, specifying a total requested amount per working day, including all related costs, e.g. fees, phone calls etc.);
• Proposal (Motivation Letter): explaining why they are the most suitable for the work including similar previous experience;
• CV and at least 3 references.

Important notice: The applicants who have the statute of Government Official / Public Servant prior to appointment will be asked to submit the following documentation:

• a no-objection letter in respect of the applicant received from the Government, and;
• the applicant is certified in writing by the Government to be on official leave without pay for the entire duration of the Individual

Financial proposal

The financial proposal shall include a breakdown of the lump sum amount (daily rate and number of anticipated working days).

Travel

No travel missions are envisaged in the framework of the current assignment. 

In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.