Title: Development of the digital National Farmers Registry (dNFR) and implementation of the pilot phase, as a component of the vision for Integrated Administration and Control System (IACS).

Reg. no.: RfP23/02658

Launch date: 13 April 2023, 14:08 (GMT+3:00)

Deadline: 11 May 2023, 16:30 (GMT+3:00)

Extended deadline: 22 May 2023, 16:30 (GMT+3:00)

Extended deadline: 12 June 2023, 11:00 (GMT+3:00)

Procurement method: Request for Proposal

Categories & Sub-categories: Services;ICT Services | Services;Studies & Research Services


United Nations Development Programme, hereinafter referred to as UNDP, through Human security project: Multidimensional response to emerging human security challenges in Moldova, hereby invites prospective proposers to submit a proposal for Development of the digital National Farmers Registry (dNFR) and implementation of the pilot phase, as a component of the vision for Integrated Administration and Control System (IACS), in accordance with the General Conditions of Contract and the Terms of Reference as set out in this Request for Proposal (RFP) no. RFP23/02658.

To enable you to submit a proposal, please read the following attached documents carefully.

Section 1: This Letter of Invitation

Section 2: Instruction to Proposers

Section 3: Data Sheet 

Section 4: Evaluation Criteria

Section 5: Terms of Reference

Section 6: Conditions of Contract and Contract Forms

Section 7: Proposal Forms

- Form A: Proposal confirmation

- Form B: Checklist

- Form C: Technical Proposal Submission

- Form D: Proposer Information

- Form E: Joint Venture/Consortium/Association Information

- Form F: Eligibility and Qualification

- Form G: Format for Technical Proposal

- Form H: Format for CV of Proposed Key Personnel

- Form I: Statement of Exclusivity and Availability

- Form J: Financial Proposal Submission

- Form K: Format for Financial Proposal

- Form L: Proposal Security

If you are interested in submitting a proposal in response to this RFP, please prepare your proposal in accordance with the requirements and procedure as set out in this RFP and submit it by the deadline for submission of proposals set out in Section 3: Data Sheet.

Should you be interested to submit a proposal, please log in to the Quantum NextGenERP supplier portal and subscribe to this tender following the instructions in the system user guide. Please search for the tender using search filters, namely Negotiation ID: UNDP-MDA-00125. Once subscribed to the tender, you will be able to receive notifications in case of amendments of the tender document and requirements.

Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the Quantum NextGenERP supplier portal.

Offers must be submitted directly in the Quantum NextGenERP supplier portal following this link: http://supplier.quantum.partneragencies.org/ using the profile you may have in the portal (please log in using your username and password).. In case you have never registered before, follow the Supplier Portal Registration Link (https://estm.fa.em2.oraclecloud.com/fscmUI/faces/PrcPosRegisterSupplier?prcBuId=300000127714247) to register a profile in the system. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

Should you require further clarifications on the application through the Quantum online portal, kindly contact the Procurement Unit at sc.md@undp.org. Please pay attention that the proposal shall be submitted online through the Quantum system and any proposal sent to the above email shall be disqualified.

Should you require further clarifications on the Request for Proposal, Terms of Reference or other requirements, kindly communicate using the messaging functionality in the portal.

Deadline for Submission of Offers (Date and Time), which is visible in the online procurement system will be final. System will not accept submission of any proposal after that date and time. It is the responsibility of the bidder to make sure that the proposal is submitted prior to this deadline for submission.

Bidders are advised to upload proposal documents and to submit their offer a day prior or well before the date and time indicated under the deadline for submission of Offers. Do not wait until last minute. If Bidder faces any issue during submitting offers at the last minutes prior to the deadline for submission, UNDP may not be able to assist on such a short notice and will not be held liable in such instance. UNDP will not accept any offer that is not submitted directly through the System.

IMPORTANT: A Pre-proposal conference will be conducted as follows:

Time and time zone: 11:00 GMT+3 / Moldova time

Date: 26 April 2023

Venue: Zoom

Link: https://undp.zoom.us/j/81464863226?pwd=U3ZSVTB1dkxEYll6Q2tHZlJMN3V6UT09

Meeting ID: 814 6486 3226

Passcode: 633785

The focal point for the arrangement is: Dorin Rojnevschi - Private Sector Engagement Component Coordinator, e-mail: dorin.rojnevschi@undp.org.

We look forward to receiving your proposal.

UNDP Moldova


UPDATE as of 09 May 2023:

1. UNDP is hereby publishing the Minutes of Pre-Proposal Meeting dated 26 April 2023 and Questions and Answers dated 09 May 2023.

2. UNDP is hereby amending Chapter 4.3 (subchapters 4.3.1, 4.3.2, 4.3.4) and Chapter 9.5 (subchapter 9.5.2, CF.4) from Section 5: Terms of Reference. Amended Section 5: Terms of Reference to RFP23/02658 is hereby attached. The changes are marked in red.


UPDATE as of 24 May 2023:

1. UNDP is hereby amending the Form K: Format for Financial Proposal, Table 4: Breakdown of Price per Deliverable / Activity of the RFP23/02658.

2. Amended Form K: Format for Financial Proposal of the RFP23/02658, being a part of Amended Section 7: Proposal Forms, is hereby attached. The changes are marked in red. 


Mr. Serghei Botezatu, e-mail: serghei.botezatu@undp.org

Supporting documents:

14728083_RFP23_02658_Section 5_TOR_Development of dNFR - DO NOT USE
14728106_RFP23_02658_Development of dNFR
17665992_RFP23_02658_Amendment no.1
19369659_RFP23_02658_Amended Section 7 - Proposal Forms
19369682_RFP23_02658_Amendment no.2
14649730_UNDP Quantum - User Guide for Suppliers - Russian
14649732_UNDP Quantum - User Guide for Suppliers - English
14662566_RFP23_02658_Section 7 - Proposal Forms - DO NOT USE
17666017_RFP23_02658_Amended Section 5_TOR_Development of dNFR
17666046_RFP23_02658_Pre-Proposal Minutes_26042023

Clarification Questions & Answers:

There are no Clarification Questions submitted and/or answered by UNDP under this competition.

The deadline for requesting clarifications has passed.