Title: Provision of Banking Services for UN Agencies in Republic of Moldova.

Reg. no.: RfP24/02835

Launch date: 16 March 2024, 01:13 (GMT+3:00)

Deadline: 12 April 2024, 16:30 (GMT+3:00)

Extended deadline: 16 April 2024, 16:30 (GMT+3:00)

Procurement method: Request for Proposal

Category & Sub-category: Services;Other services


Overview:

United Nations Development Programme, hereinafter referred to as UNDP hereby invites prospective proposers to submit a proposal for Provision of Banking Services for UN Agencies in Republic of Moldova in accordance with the General Conditions of Contract and the Terms of Reference as set out in this Request for Proposal (RFP) no. RfP24/02835.

To enable you to submit a proposal, please read the following attached documents carefully.

Section 1: This Letter of Invitation

Section 2: Instruction to Proposers

Section 3: Data Sheet 

Section 4: Evaluation Criteria

Section 5: Terms of Reference

Section 6: Conditions of Contract and Contract Forms

Section 7: Proposal Forms

- Form A: Proposal confirmation

- Form B: Checklist

- Form C: Technical Proposal Submission

- Form D: Proposer Information

- Form E: Joint Venture/Consortium/Association Information

- Form F: Eligibility and Qualification

- Form G: Format for Technical Proposal

- Form H: Format for CV of Proposed Key Personnel

- Form I: Statement of Exclusivity and Availability

- Form J: Financial Proposal Submission

- Form K: Format for Financial Proposal

- Form L: Personal Banking Services Proposal

- Form M: Model Contract for Banking Services

Please note that a Pre-Proposal Conference will be conducted as below:

Time and time zone: 11:00 GMT+2 / Moldova time

Date: 27 March 2024

Venue: Zoom

Link: https://undp.zoom.us/j/83640534451?pwd=OXpPSTRUOWY4ejJPdkxHNkUyMEp5dz09  

Meeting ID: 836 4053 4451

Passcode: 257773 

The focal point for the arrangement is: Procurement Unit, UNDP Moldova, e-mail: sc.md@undp.org   

Before joining the meeting kindly leave your name and contact details, after which you will be allowed to join the meeting. 

If you are interested in submitting a proposal in response to this RFP, please prepare your proposal in accordance with the requirements and procedure as set out in this RFP and submit it by the deadline for submission of proposals set out in Section 3: Data Sheet. 

Should you be interested in submitting a proposal, please log in to the Quantum NextGenERP supplier portal following this link: http://supplier.quantum.partneragencies.org/ and subscribe to this tender following the instructions in the system user guide. Please search for the tender using search filters, namely Negotiation ID: UNDP-MDA-00430. Once subscribed to the tender, you will be able to receive notifications in case of amendments of the tender document and requirements. 

Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the Quantum NextGenERP supplier portal.

Offers must be submitted directly in the Quantum NextGenERP supplier portal following this link: http://supplier.quantum.partneragencies.org/ using the profile you may have in the portal (please log in using your username and password). In case you have never registered before, follow the Supplier Portal Registration Link.

Please note that the access link to the Supplier registered profile is sent from Oracle within up to 3 days. In case you have not received the access link after 3 days since registration, you should address for support to UNDP at the email address: sc.md@undp.org. In case you encounter errors with registration (e.g. system states Supplier already is registered), you should address for support to UNDP at the email address: sc.md@undp.org.

Computer firewall could block oracle or undp.org extension and Suppliers might not receive the Oracle notifications. Please turn down any firewalls on your computers to ensure receipt of email notification.

Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

Guides to assist Proposers with registration and submission of proposal can be accessed via the links below:

Guide name

Link

UNDP Quantum Supplier Guide Consolidated links document

https://undp.service-now.com/kb_view.do?sysparm_article=KB0014104

How to register to UNDP Quantum Supplier Portal

https://undp.service-now.com/kb_view.do?sysparm_article=KB0014109

How to search for tenders and submit bid response in UNDP Quantum supplier portal

https://undp.service-now.com/kb_view.do?sysparm_article=KB0014105 

How to revise, retrieve, or manage a bid response after it is posted

https://undp.service-now.com/kb_view.do?sysparm_article=KB0014106

How to manage orders and invoices in UNDP Quantum Supplier Portal

https://undp.service-now.com/kb_view.do?sysparm_article=KB0014107

How to manage and update profile in UNDP Quantum Supplier Portal

https://undp.service-now.com/kb_view.do?sysparm_article=KB0014108

How to reset password in UNDP Quantum Supplier Portal

https://undp.service-now.com/kb_view.do?sysparm_article=KB0014099 

Should you require further clarifications on the application through the Quantum online portal, kindly contact the Procurement Unit at sc.md@undp.org. Please pay attention that the proposal shall be submitted online through the Quantum system and any proposal sent to the above email shall be disqualified. 

Should you require further clarifications on the Request for Proposal, Terms of Reference or other requirements, kindly communicate using the messaging functionality in the portal.

Deadline for Submission of Offers (Date and Time), which is visible in the online procurement system will be final. System will not accept submission of any proposal after that date and time. It is the responsibility of the bidder to make sure that the proposal is submitted prior to this deadline for submission.

Bidders are advised to upload proposal documents and to submit their offer a day prior or well before the date and time indicated under the deadline for submission of Offers. Do not wait until last minute. If Bidder faces any issue during submitting offers at the last minutes prior to the deadline for submission, UNDP may not be able to assist on such a short notice and will not be held liable in such instance. UNDP will not accept any offer that is not submitted directly through the System. 

We look forward to receiving your proposal.

UNDP Moldova

UPDATE as of 09 April 2024: UNDP is hereby publishing Amendment no.1 to the RfP24/02835: Provision of Banking Services for UN Agencies in Republic of Moldova together with the Minutes of Pre-Proposal Meeting dated 27 March 2024 incorporating Questions and Answers submitted by 09 April 2024. Minutes of Pre-Proposal Meeting dated 27 March 2024 incorporating Questions and Answers submitted by 09 April 2024, revised FORM J: FINANCIAL PROPOSAL SUBMISSION, revised FORM K: FORMAT FOR FINANCIAL PROPOSAL and revised FORM L: PERSONAL BANKING SERVICES PROPOSAL are hereby attached. 

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UPDATE as of 11 April 2024: UNDP is hereby publishing Amendment no. 2 to RfP24/02835: Provision of Banking Services for UN Agencies in Republic of Moldova related to amendment of FORM K: FORMAT FOR FINANCIAL PROPOSAL. Revised FORM K: FORMAT FOR FINANCIAL PROPOSAL is hereby attached. 

Contacts:
Ms. Cristina Gnaciuc, e-mail: cristina.gnaciuc@undp.org

Supporting documents:

53191330_Request for Proposal
55805534_RFP24_02835_Amendment no.1
UN_Supplier_Negotiation_UNDP-MDA-00430,1_English
UN_Supplier_Negotiation_UNDP-MDA-00430,2_English
53191300_UNDP Quantum - User Guide for Suppliers - Russian
53191303_UNDP Quantum - User Guide for Suppliers - English
53191304_Self-registration guide for companies
53191315_GTCs for Goods Services
55805548_Minutes_Pre-Proposal Meeting_27032024
55805566_Revised Proposal Forms
55805627_REVISED FORM L_PERSONAL BANKING SERVICES PROPOSAL
55998233_RFP24_02835_Amendment no.2
55998296_REVISED FORM K_FORMAT FOR FINANCIAL PROPOSAL

Clarification Questions & Answers:

There are no Clarification Questions submitted and/or answered by UNDP under this competition.

The deadline for requesting clarifications has passed.