Title: UNICEF MOLDOVA LRQS-2023-9182875 Event management services supporting the organization of 2 LEGO training sessions (2,5 days per session, 7 groups total).
UN tender
Reg. no.: UN Tender23/02685
 Launch date: 23 May 2023, 15:18 (GMT+2:00)
Deadline: 30 May 2023, 11:00 (GMT+2:00)
Procurement method: UN Tender
Overview:
UNICEF Moldova invites interested companies to submit their proposals for Provision of event management services supporting the organization of 2 LEGO training sessions (2,5 days per session, 7 groups total) to strengthen capacities of ECE staff in acquiring new skills in playful pedagogy
Purpose of the event management services
To ensure the event management support for conducting of 2 training sessions (2,5 days per training) for a total of 210 participants. The events will take place in Chisinau, in the period June – August 2023, in one of the pre-school educational institutions which will host the trainings at no cost.
The trainings will be organized in two rounds, 2,5 days per round:
- The initial round of trainings will be conducted simultaneously for 4 groups of 30 participants each,
- The second subsequent round will be organized for 3 groups of 30 participants each.
Objectives of the event management services
- Accommodation for LEGO foundation master trainers (8 pers, 7 nights, suggested but not mandatory- Hotel Jolly Alon). Trainers are provided by UNICEF.
- Print tags for LEGO foundation master trainers (8 pcs)
- Pick up LEGO sets from the warehouse (Chisinau) and deliver to the training locations
- Provide facilitator equipment set: laptop, projector, mobile screen, flipchart, stationery, for 4 rooms for the first round of trainings, and 3 rooms for the second round of trainings.
- Printing and distribution of materials to the participants (agenda, feedback forms, learning materials- aprox 1000 pages total)
- Prepare and distribute participant kits (notebook, pen with UNICEF Logo) for 210 participants
- Register the participants- paper registration
- Organize coffee breaks and lunches for 210 participants, trainers and translators (two coffee breaks and one lunch per day)
- Ensure water for participants, trainers and translators
- Ensure dinners for LEGO foundation master trainers (8 trainers)
- Cover translators’ fees Ukrainian - Romanian (1 translator per training). Translators to be provided by the agency. (one session- 4 translators, second session 3 translators)
- Ensure transportation of translators if needed (Bucuresti – Chisinau – Bucuresti or Cernauti – Chisinau - Cernauti)
- Ensure accommodation and dinners for translators if needed
- Provide the workshop set for each group: (flip chart paper, markers, cards, post-it, coloured paper, etc.)
- Pick-up 4 roll-up banners from UNICEF (850x2000mm) and install them in the training rooms
- Provide photo services: one photographer for 2 days, 2 hours per day, to take photos of the events. A selection of 30 photos/day made in the middle of each round of the trainings
- Print 210 certificates and have them signed for participants
- Provide event management and organizational support during and after the event
- Tentative training schedule: 12.06.23; 13.06.03; 14.06.23 (half-day); 15.06.23; 16.06.23; 17.06.23 (half-day)
Qualifications and experience
- Extended experience in organization and implementation of training events and workshops.
- Ability to deliver good products in short terms and work under pressure.
- Flexibility in responding to the needs of the UNICEF team.
Submission instructions
- Bid Submission Deadline: 30 May 2023 11:00 (EET), any Bids received after the Submission Deadline will be rejected.
- Bid clarifications.Proposers are required to submit any questions in respect of this RFQS by e-mail to Cristina Dorogan at cdorogan@unicef.org. The deadline for receipt of any questions is Friday, 26 May 2023, 17:00 (EET).
- The official address for e-mail submission is: chisinautenders@unicef.org, no other UNICEF e-mails in cc.
- Proposals should be submitted in one e-mail containing following labelled annexes:
- A scanned copy of the bid (price quotation) duly signed and dated, indicating total lump sum amount, as well as a detailed breakdown of budget items (as per the Terms of Reference/Annex B from the RFQS document)
- Filled and signed Quotation Form (pages 2-4 of the RFQS document), with offer lump sum provided, in MDL, without VAT
- Company’s profile with a proven record of relevant experience
- List and CVs of persons to be involved in the activities
- Proposed work plan for the activities
- E-mail subject should contain the number of the Request for Quotation: LRQS-2023-9182875
- Validity of the proposal should be at least 120 days
For additional details on the proposal submission rules please refer to the point 1. Bid Submission Schedule page 6-8 from the attached RFQS document.
For additional details on deliverables and minimum requirements please refer to the Terms of References-Annex B enclosed in the attached RFQS document.
Please find inclosed the Questions Clarification file, that will be periodically updated by adding the questions from bidders/answers from UNICEF for your information.
 Supporting documents:
LRQS-2023-9182875 Event Management support LEGO Trainings adv 
Questions Clarification LRQS-2023-9182875 LEGO Trainings
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