Local Individual Consultant on procurement policies and procedures for non-commercial organizations .

Vacancy Number: Pr21/02177

Location:Chisinau, Moldova
Application Deadline: 03 Mar 2021, 23:59 (GMT+2:00)
Application Extended deadline:
10 Mar 2021, 23:59 (GMT+2:00)
Application Extended deadline:
14 Mar 2021, 23:59 (GMT+2:00)
Starting date: 10 Mar 2021
Reference to the project: UN Women
Expected Duration of Assignment:
Supporting Documents:
ToR_training_procurements for NGOs.docx
Personal History Form (P11) UN Women
UN Women Conditions of Service Consultants



Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls, the empowerment of women and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women's rights at the center of all its efforts, UN Women leads and coordinates the United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world.    

The work of UN Women in Moldova is guided by its Country Strategic Note for 2018-2022, aligned with the Republic of Moldova–United Nations Partnership Framework for Sustainable Development 2018–2022the Global Strategic Plan of UN Women for 2018-2021, the National Strategy on Gender Equality for 2017-2021 (NSGE), the National Strategy for prevention and combating violence against women and domestic violence for 2018-2023 elaborated in line with the Council of Europe Convention on Preventing and Combating Violence Against Women and Domestic Violence (Istanbul Convention). UN Women Strategy for Moldova 2018-2022 focuses on three main areas: 1) strengthening women’s participation in politics and decision making, 2) economic empowerment of women and 3) ending violence against women and girls. To achieve progress under these areas, UN Women works with a variety of national and international partners and as part of different national and regional initiatives.  

Based on the European Commission Decision ENI/2018/041-302 regarding the Annual Action Program 2018 in favor of the Republic of Moldova for support for the implementations of the EU-Moldova Association Agreement, UN Women Moldova CO is implementing a three-year project (January 2020 – December 2022) under the name “Strengthened Gender Action in Cahul and Ungheni districts” (hereinafter EVA). The project is implemented in line with and in contribution to the Gender Action Plan II (GAP II) of European Commission “Gender Equality and Women’s Empowerment: Transforming the lives of girls and women through externa relations 2016-2020”, adopted in September 2015. 

The project started in January 2020, funded by the European Union, co-founded and implemented by UN Women Moldova Country Office and in partnership with UNICEF. The overall purpose of the EVA Project is to promote gender equality, women’s empowerment through strengthened implementation of gender mainstreaming in local policies and combating gender-based and domestic violence affecting women and children in two focal regions: Ungheni and Cahul.

One of the expected results under EVA Project is that gender equality is promoted and mainstreamed in local policy making and decision-making. The project supports Cahul and Ungheni localities to integrate gender equality in their policies and budgets , through training elected and appointed representatives of the LPAs on gender equality and gender mainstreaming and its implications for decisions taken by the LPAs;  supporting LPAs to contribute to the principles of the European Charter for Equality of Women and Men in Local Life; raising the capacities and knowledge on women’s rights of local CSOs  which advocate for gender equality; raising awareness of local population from selected regions on gender equality and empower women to actively participate in local decision-making processes.

Another set of expected results under EVA project refers to a greater access to effective survivor - focused multidisciplinary services for the victims of domestic violence, including sexual violence; and violence prevention programs piloted in local schools and communities. In this sense, UN Women EVA Project supports strengthening the capacities of the multidisciplinary teams for an effective protection of women/children victims of domestic violence, empowering domestic violence survivors, and using innovative tools to raise the capacities of local civil society to change attitudes and behaviors on gender-based violence.   

RATIONALE

To successfully implement the UN Women EVA Project activities involving Partnership Agreements with civil society organizations (NGOs), UN Women will contract a local consultant with experience in procurements for civil society organizations. The consultant will assess the procurement policies of up to three NGOs; will provide training on procurement legislation for non-commercial organizations; will offer support for the adjustment of up to three procurement policies of the partner NGOs in line with the national legislation; and will support them in conducting procurements compliant with the principles of sound financial management.  

Scope of work

The UN Women within EVA project seeks to contract one consultant (hereinafter “the consultant”) to support non-commercial partners in improving their procurement procedures and practices.

The consultant is expected to work under the supervision of the EVA Programme Manager and in close collaboration with the EVA Finance Associate and EVA Programme Associate for the effective achievement of results.

More specifically, the consultant will be responsible for the following main tasks:

  • Provide online info sessions for UN Women staff, and UN Women partners on specifics of NGO procurements.
  • Revise internal procurement policies of up to three NGOs partners of UN Women.
  • Prepare and develop training concept and methodology on procurement provisions for NGOs, considering national legislation, UN Women and the EU requirements for partners.
  • Provide training for up to three NGOs in conducting different value procurements, ensuring their effectiveness, transparency and integrity.
  • Support up to three NGOs on updating existing provisions of procurement policies and the development of procurement documents templates.
  • Support the NGOs in conducting procurements compliant with the principles of sound financial management (e.g. consultancy in the development of technical specifications, announcement placement, offers evaluation, etc.)

The assignment should be carried out in March 2021, with the incumbent being responsible for delivering services in agreement with the workplan and methodology established, including the deliverables stated in the table below.

 

Activities and Deliverables

Tentative timeframe for completion of task

Tentative number of days required for accomplishment of task

1.        

Two online info sessions (a) for UN Women staff; and (b) for UN Women partners on specifics of NGO procurements.

Report on info sessions conducted, list of participants submitted to UN Women.

March 2021

Up to 3 days

2.        

Revise internal procurement policies of up to three NGOs partners of UN Women.

Brief report on the gap assessment of NGOs procurement policies submitted and approved by UN Women.

March 2021

Up to 6 days

3.        

Training concept on procurement provisions for NGOs, considering national legislation, UN Women and the EU requirements for partners, submitted and approved by UN Women.

April 2021

Up to 4 days

4.        

Up to three trainings for NGOs on compliant procurements.

Report on trainings conducted, inclusively lists of participants, handouts, pre- and post-training evaluations submitted to UN Women.

April 2021

Up to 6 days

5.        

Up to three procurement policies of the partner NGOs updated in a participatory manner.

Adjusted procurement policies, procurement documents templates, submitted and approved by UN Women.

April – May 2021

Up to 9 days

6.        

Support the NGOs in conducting at least 2 procurements each based on the new developed/adjusted policies: Consultancy for procurement documents preparation (technical specification, announcement placement, offers collection); Consultancy for offers evaluation and contracting in a correct, accountable and transparent way.

Brief report on the support offered, inclusively procurements conducted with consultants’ support.

 

March - December 2021

Up to 27 days

 

Total

Up to 55 days

 

The consultant should be ready to conduct the assignment online if the COVID-19 restrictions are maintained. Zoom link will be provided by the UN Women office.

Requirements for experience

Education:

  • University degree in economics, finance, procurement, management.
  • A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
  • Additional training and certification in procurements would be an advantage.

Experience:

  • Minimum three (3) years of relevant practical experience in procurements for non-commercial organizations.
  • Experience in delivering trainings.
  • Experience in updating/developing procurement procedures for non-commercial organizations is an asset.
  • Experience in the EU system, UN system and international organizations is an asset.

 

Language requirements: Fluency in written and oral Romanian and English are required.

Other skills:

  • Computer literacy and ability to effectively organize online trainings in Zoom.

VALUES AND COMPETENCES

Core Values

  • Respect for Diversity;
  • Integrity;

Core Competencies

 

Documents to be included

Interested candidates are invited to submit their online applications by March 3rd, 2021 with the following documents.

  • Duly filled Personal History Form PHF11/CV (please download from http://www.unwomen.org/wp-content/uploads/2011/01/P_11_form_UNwomen.doc)
  • Letter of Intent to include a brief overview on consultant previous experiences makes the candidate the most suitable candidate for the advertised position. It should reflect the above mentioned required skills and experience.
  • Financial proposal – specifying a total lump sum amount for the task specified in Terms of References. The Financial proposal shall include a breakdown of this lump sum amount (daily rate). Please see ANNEX I and ANNEX II.