Administrative Assistant.

Vacancy Number: UN21/02310

Location:Chisinau, Moldova
Application Deadline: 01 Oct 2021, 23:00 (GMT+2:00)
Type of Contract:N/A
Reference to the project: Food and Agriculture Organization of United Nations
Expected Duration of Assignment:1 year (3 months of probation period)
Supporting Documents:
VA_administrative assistant


Organizational Setting

The Food and Agriculture Organization of the United Nations (FAO) is an intergovernmental organization with more than 194 member nations. Since its inception, FAO has worked to alleviate poverty and hunger by promoting agricultural development, improved nutrition and the pursuit of food security - defined as the access of all people at all times to the food they need for an active and healthy life. To achieve its goals, FAO cooperates with thousands of partners worldwide, from farmers’ groups to traders, from non-governmental organizations to other UN agencies, from development banks to agribusiness firms. The main aim of FAO Representation in Moldova is to assist the Government to develop policies, programmes and projects under the three priority areas (i) increasing competitiveness of the agriculture sector (ii) fostering sustainable agriculture and rural development (iii) management of natural resources and disaster risk management.

Tasks and responsibilities:

The Administrative Assistant will have the following task and responsibilities:

  • Provide support to Programme/Operations Officer/BH on projects from idea to closure of projects
  • Assist in management of the whole Project Cycle from pipeline entries in FPMIS, moving the projects to approval and oversights and support to all other assistants
  • assist the National Project Coordinators (NPCs) in the day-to-day management of the projects activities;
  • Transaction mapping, initiating payments, assist in Budget Revisions
  • Provide support in the organization of missions, workshops, trainings
  • Keeping FPMIS project data always up-to-date: basic project info, responsibilities, uploading documents, FPSN comments, housekeeping
  • prepare reports and assist the NPCs in the elaboration of the terminal statement of the projects;
  • support in translation of documents and other materials in English, if needed
  • maintain tools and mechanisms for effective and efficient monitoring of programme and project budgets;
  • assist in the management of the project through monitoring and book-keeping of office expenditures, general administration, set up of filing and archive system, maintenance of inventory system, and other related office management tasks;
  • assist the FAO Representation in Moldova in administrative work referring to the respective projects and other relevant issues


To apply, please send your CV with all relevant details to by 1 October 2021 inclusive, mentioning in the subject line of the email the position you wish to apply. Only shortlisted candidates will be contacted.

Vacancies will be removed from the recruitment portal at 23:59 Central European Time (CET) on the deadline for applications date. We encourage applicants to submit the application well before the deadline date.

If you need help, or have queries, please contact: