Local Individual Consultant on monitoring and reporting.

Vacancy Number: Pr22/02529

Location:Chisinau, Moldova
Application Deadline: 27 Jul 2022, 23:00 (GMT+2:00)
Application Extended deadline:
12 Aug 2022, 23:59 (GMT+2:00)
Type of Contract:N/A
Starting date: 15 Aug 2022
Reference to the project: UN Women
Expected Duration of Assignment:
Submission Instructions:

Apply online

Supporting Documents:
Annex I
Annex II
TOR
Personal History Form (P11) UN Women
UN Women Conditions of Service Consultants



Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls, the empowerment of women and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women's rights at the center of all its efforts, UN Women leads and coordinates the United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world.    

The work of UN Women in Moldova is guided by its Country Strategic Note for 2018-2022, aligned with the Republic of Moldova–United Nations Partnership Framework for Sustainable Development 2018–2022the Global Strategic Plan of UN Women for 2018-2021, the National Strategy on Gender Equality for 2017-2021 (NSGE), the National Strategy for prevention and combating violence against women and domestic violence for 2018-2023 elaborated in line with the Council of Europe Convention on Preventing and Combating Violence Against Women and Domestic Violence (Istanbul Convention). UN Women Strategy for Moldova 2018-2022 focuses on three main areas: 1) strengthening women’s participation in politics and decision making, 2) economic empowerment of women and 3) ending violence against women and girls. To achieve progress under these areas, UN Women works with a variety of national and international partners and as part of different national and regional initiatives.  

As of 13 May, 6.1 million refugees have already fled Ukraine[1], and the number of internally displaced people (IDPs) has reached 7.7 million.[2] Of those who have fled the country, it is estimated that 90 per cent are women and children, while most men aged 18–60 are required to stay behind under martial law.[3] Based on current data from the International Organization for Migration, 60 per cent of the adult internally displaced population are female, while 40 per cent are male.[4]

On 24 February the Government of the Republic of Moldova declared a state of emergency, following the outbreak of hostilities in neighbouring Ukraine. Authorities established a special regime of entry and exit from the country, special measures for the protection of refugees, the protection of the population and of the country’s institutions. The Government has declared its readiness to receive refugees from Ukraine and is cooperating with the UN, as well as local and international organizations to respond to the unfolding crisis[5]. As of 22 April, Moldovan authorities have reported 430,226 arrivals from Ukraine, of whom 393,192 are Ukrainian refugees and 37,034 third-country nationals (TCNs).[6]

Considering emergency and humanitarian needs of refugees from Ukraine, the country-level refugee coordination structure was set up by the Government of Moldova and UNHCR, with participation of Government Ministries and other entities, UN organizations, international and local NGOs. The country-level refugee coordination structure brings all players together and coordinates the multi-partner response in support of refugees and the Government of Moldova. It also aims at guiding joint advocacy initiatives and resource mobilization efforts in support of the country-level response.

To mainstream people-centred and gender-sensitive approach in emergency response, the Gender Task Force (GTF) was established and is being Co-chaired by UN Women and Gender Equality Platform. 50 representatives from Government, UN, INGO and local women’s organizations, including grassroots, take part in the GTF and work hand in hand to provide cross-sectoral and interorganizational support to ensure the integration of gender dimensions into the refugee response by addressing protection and gender mainstreaming gaps and strengthening access to services for people of all ages, genders, and diversities, including women, men, adolescents/youth, boys and girls, as well as vulnerable groups such as older adults and persons with disabilities.

The Women’s Peace and Humanitarian Fund (WPHF) opened a call for grants to women and young women’s civil society organizations in Ukraine and Moldova that focus on the protection of women and girls and ensure the integration of needs of women are girls into humanitarian response in conflict and humanitarian contexts. The WPHF is a global pooled funding mechanism which aims to stimulate a significant increase in financing for women’s participation, leadership, and empowerment in peace and security processes and humanitarian response and supports quality interventions designed to enhance the capacity of local women to prevent conflict, respond to crises and emergencies, and seize key peacebuilding opportunities. The overall goal of the WPHF’s theory of change is to contribute to peaceful and gender equal societies.

UN Women CO Moldova applied for funds of WPHF under the current Strategic Note, specifically priority area 1: “Women lead, participate in and benefit equally from governance system, including peace and security” and facilitated signature of 6 Partner Agreements with women led CSOs that will directly target women and children refugees from Ukraine, CSO representatives, activists /defenders working for women’s rights and gender equality, media outlets and central and local authorities.

Under Humanitarian Support project, UN Women in Moldova collaborates with the central government, local authorities, civil society organizations and other UN agencies to empower Ukrainian women and girls under temporary protection as well as other refugee women and vulnerable women from the host communities, and to improve their access to opportunities, rights and services, as required by international treaties and national legislation.

 

[1] UNHCR (8 April 2022). Ukraine Refugee Situation. Available at: link.

[2] IOM (17 April 2022). Ukraine Internal Displacement Report Round 3. Available at: link.

[3] United Nations (24 March 2022). “One month of war leaves more than half of Ukraine’s children displaced.” Available at: link.

[4] IOM (17 April 2022). Ukraine Internal Displacement Report Round 3. Available at: link.

[5] UN Women fact Sheet on Gender Data on Refugees at a Glance: The Republic of Moldova https://eca.unwomen.org/en/digital-library/publications/2022/03/gender-data-on-refugees-at-a-glance-the-republic-of-moldova-0

[6] UN Women and IOM “Displacement Survey Overview: Ukrainian Refugees and Third-Country Nationals” https://displacement.iom.int/reports/republic-moldova-displacement-surveys-ukrainian-refugees-and-tcns-09-march-22-april-2022

RATIONALE

For a well-documented and result orientated implementation of the WPHF project, UN Women will contract a local consultant with experience in monitoring and reporting. The consultant, in close collaboration with UN Women CO, will offer expert support in conducting efficient monitoring and reporting management for project using best practices from UN system.

Scope of work

Reporting to the Project Officer, the consultant will be responsible for high-quality monitoring and reporting of results under the humanitarian support project, in line with UN Women and donor requirements. She/he will provide support to UN Women Moldova Office in incorporating monitoring and reporting into programme formulation as well tracking against SN /project targets and the reporting of results to internal and external audiences. The Monitoring and Reporting Consultant will work in close coordination with the Monitoring and Reporting Analysts under the Moldova Country Office.

More specifically, the consultant will be responsible for the following main tasks:

 Under the direct supervision of the Project Officer, the Monitoring and Reporting Consultant will undertake the following tasks:

  1. Provide guidance to the Project Officer in incorporating monitoring and reporting into programme formulation
  • Provide quality assurance of program documents and applications through review of results frameworks in order to meet SMART criteria;
  • support responsibile partners in the development of monitoring indicators, monitoring calendars, and field monitoring plans and quality assurance processes;
  • Provide inputs to the project annual work plan monitoring, reviews and reporting;
  • Provide inputs and guidance to partners and CO in developing Performance Monitoring Frame-works (PMFs) and Baseline Surveys upon needs ;
  • Sugest to Project Officer the needed allocation of funds for monitoring, evaluation and reporting under the projects.
  1. Provide technical guidance to the CO and partners and oversee monitoring and tracking of results against country targets and UN Women Strategic Plan pertaining to the WPHR projects, specifically under WPHF
  • Ensure data collection and analysis from field visits are coordinated and standardized;
  • Monitor data from partners and beneficiaries on a regular basis and draft regular management briefs to inform decision making;
  • Meet with partners and key beneficiaries to support monitoring of results and planning processes and provide technical support to beneficiary and partner organizations in planning, monitoring, reporting, developing Performance Monitoring Frameworks (PMFs), development and implementation of Baseline and End Line Surveys.
  1. Oversee reporting of results to internal and external audiences
  • Coordinate and provide technical guidance to the Country Office in meeting WPHF reporting requirements and deadlines, including annual reporting process.
  • Review and provide feedback to quarterly reports of Partners.
  • Provide inputs for the CO six months and annual reports;
  • Prepare result-oriented and user friendly donor and programme reports;
  • provide inputs on use of relevant evaluation findings, conclusions and recommendations are incorporated into programme reporting;
  • Review progress reports submitted by partners and beneficiaries and provide feedback to improve quality and timeliness of reporting;
  • Ensure all reports are meeting the deadline and monitoring milestones, including through their upload in the system
  • Ensure the availability (including collecting and maintaining)of data for country, regional and global corporate reports, mid-term reviews, and final evaluations;
  • Provide support for reporting to UN INFO or other relevant platforms.
  1. Contribute to knowledge building and capacity building
  • Identify and disseminate good practices, lessons and knowledge; as identified through project implementation, monitoring and evaluation activities;
  • Ensure the knowledge products under the WPHR are following the UN Women corporative requirements.

 The above-mentioned tasks are indicative and subject to further detailing through specific service requests to be made by UN Women Moldova CO during the course of the contract duration and any other tasks and duties may be added as required.

Requirements for experience

Education:

  • Master Degree in Public Administration, International Development, International Management, Project Management, Statistics, Gender Studies, Social Science, International Relations, Political Science or related field is required. University degree in combination with two additional years of qualifying experience may be accepted in lieu of the Master`s Degree.

Experience:

  • Minimum 3 years’ experience in Results-Based Management (RBM), strategic planning, results-based monitoring, reporting and evaluation, and/or statistics in development work is required.
  • Experience in gender equality projects/programmes is a strong asset.
  • Previous professional experience with the United Nations or similar organisations in this or a related field would be considered an asset.

Language requirements: Fluency in written and oral Romanian and English are required.

Documents to be included

Interested candidates are invited to submit their online applications by 27 July 2022 with the following documents.

  • Duly filled Personal History Form PHF11/CV (please download from UN Women Personal History Form)
  • Letter of Intent to include a brief overview on consultant previous experiences makes the candidate the most suitable candidate for the advertised position. It should reflect the above-mentioned required skills and experience.
  • Financial proposal – specifying a total lump sum amount for the task specified in Terms of References. The Financial proposal shall include a breakdown of this lump sum amount (daily rate). Please see ANNEX I and ANNEX II.

The United Nations in Moldova is committed to workforce diversity. Women, persons with disabilities, Roma and other ethnic or religious minorities, persons living with HIV, as well as refugees and other non-citizens legally entitled to work in the Republic of Moldova, are particularly encouraged to apply.

Financial proposal

The financial proposal should contain a daily fee for the required work tasks, as well as total price (see Annex II: Price Proposal Submission Form).