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EU CBM: Administrative and Logistics Consultant.

Vacancy Number: Pr22/02537

Location:	Chisinau, Moldova
Application Deadline:	04 Aug 2022, 16:30 (GMT+2:00)
Application Extended deadline:	18 Aug 2022, 16:30 (GMT+2:00)
Application Extended deadline:	01 Sep 2022, 16:30 (GMT+2:00)
Application Extended deadline:	08 Sep 2022, 16:30 (GMT+2:00)
Application Extended deadline:	22 Sep 2022, 16:30 (GMT+2:00)
Starting date:	15 Aug 2022
Reference to the project:	European Union - Confidence Building Measures V
Expected Duration of Assignment:	August 2022– June 2023
Supporting Documents: Terms of Reference Procurement Notice OFFEROR’S LETTER TO UNDP CONFIRMING INTEREST AND AVAILABILITY FOR THE INDIVIDUAL CONTRACTOR (IC) ASSIGNMENT UNDP General Conditions of Individual Contract

Background

In 2019 the European Union launched the fifth phase of the Confidence Building Measures Programme (EU-CBM V), having UNDP Moldova as implementing partner. The overall goal of the Program is to increase confidence between both banks of the Nistru River by ensuring socio-economic development through involvement of local authorities, civil society organizations, private actors, and other community stakeholders.

The EU CBM Programme is focused on 4 specific fields: promoting business development; support to community development and cross river platforms of cooperation; preserving cultural and historical heritage and assistance to media development and cooperation.

In order to achieve its objectives, the EU-CBM Programme seeks a National Consultant who will assist the team and provide administrative and logistics support to the EU Confidence Building Measure (CBM) V Programme and to other UNDP projects, in the implementation of key activities.

Scope of work

UNDP seeks to contract a National Consultant (hereinafter “the Consultant”) to provide administrative and logistics support to the EU Confidence Building Measure (CBM) V Programme, other UNDP projects, in the implementation of key upcoming activities.

She/he is expected to work closely with the Programme Manager, Officers, beneficiary institutions and stakeholders in order to deliver professional, effective and qualitative contributions to the Project’s daily work.

Under the direct supervision of the Programme Manager and in collaboration with the programme team, the Consultant is expected to carry out the following tasks:

• Provide overall administrative support in organizing events, workshops, training courses/ field visits according to the Project Work Plan;
• Coordinate archiving of procurement and other operations files related to the projects’ implementation;
• Create and continuously update a database of project beneficiaries (with corresponding disaggregation);
• Liaise with service providers to establish meaningful and relevant partnerships for the implementation of the planned activities;
• Provide support for cultural heritage and infrastructure events, business related events, cross-river sectorial platforms, including from Transnistria region
• Register incoming correspondence and support internal circulation of documents, related to the projects’ activities;
• Perform any other relevant logistical and administrative tasks, as requested by the Programme Manager and/or Project Associate, for the successful implementation of the assignment.

Requirements for experience

Academic Qualifications:

• University degree or higher in Economics, Accounting, Business Administration or another field relevant to the current assignment.

Experience and knowledge:

• At least 3 (three) years of proven experience in project/ event planning, management and reporting, including post-event data collection and research (please provide relevant details in the proposal);
• Administrative experience is required (e.g. in office management);
• Experience in working with CSOs is a strong asset;
• Previous experience within an UNDP Project and/or EU-funded Project or other international organization is an asset.

Competencies:

• Ability to perform and deliver expected results in a fast-paced working environment;
• Strong sense of initiative and ability to work independently;
• Excellent computer skills, including usage of Microsoft Office tools (word processing, data spreadsheet and database management);
• Demonstrated interpersonal skills, as well as the ability to communicate effectively and build meaningful partnerships with all stakeholders;
• Fluency in Romanian (verbal and written) is a must. Knowledge of English and/or Russian will be considered as an advantage.

Personal qualities:

• Responsibility, flexibility and punctuality, ability to meet deadlines and prioritize multiple tasks;
• Proven commitment to the core values of the United Nations, in particular respecting differences of culture, gender, religion, ethnicity, nationality, language, age, HIV status, disability, and sexual orientation, or other status.

The UNDP Moldova is committed to workforce diversity. Women, persons with disabilities, Roma and other ethnic or religious minorities, persons living with HIV, as well as refugees and other non-citizens legally entitled to work in the Republic of Moldova, are particularly encouraged to apply.

Documents to be included

Interested individual consultants must submit the following documents/information to demonstrate their qualifications:

• Offeror’s Letter confirming interest and availability for the Individual Contractor assignment
• Financial Proposal (in USD, specifying the requested amount per working day, as per Annex 2 template);
• Duly updated CV with at least 3 references.

Note: Please, refer to the Individual Procurement Notice of this recruitment for a more detailed information on the application and selection process.

Financial proposal

The financial proposal must indicate the full lump sum amount, as well as the fee per working day. Payment is based on the work performed, i.e. upon the provision of services specified in the terms of reference. In order to help the requesting department compare financial proposals, the financial proposal should include a breakdown of this total single amount (including daily fees and estimated number of working days).