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Qu23/02812: Human Security/ National ICT Consultant.

Vacancy Number: Qu23/02812

Location:	Chisinau, Moldova
Application Deadline:	21 Sep 2023, 16:30 (GMT+2:00)
Application Extended deadline:	04 Oct 2023, 16:30 (GMT+2:00)
Application Extended deadline:	12 Oct 2023, 16:30 (GMT+2:00)
Type of Contract:	Individual Contract
Starting date:	28 Sep 2023
Reference to the project:	Multidimensional response to emerging human security challenges in Moldova
Expected Duration of Assignment:	February 2024
Submission Instructions: Should you be interested and decide to submit an offer for this assignment, kindly submit directly in the online supplier portal no later than the deadline indicated in the system. Offers must be submitted directly in the Quantum Supplier Portal following this link: http://supplier.quantum. partneragencies.org using the profile you may have in the portal (please log in using your username and password). Follow the instructions in the user guide to search for the competition using search filters, namely Negotiation ID: UNDP-MDA-00272 and subscribe to the competition in order to get notifications in case of amendments of the competition document and requirements. In case you have never registered before, follow this link to register a profile: https://estm.fa.em2.oraclecloud.com/fscmUI/faces/PrcPosRegisterSupplier?prcBuId=300000127714247 based on the instructions in guides available in UNDP website: https://www.undp.org/procurement/business/resources-for-bidders.  Please note that the access link to the Supplier registered profile is sent from Oracle within up to 3 days. In case you have not received the access link after 3 days since registration, you should address for support to UNDP at the email address: sc.md@undp.org. In case you encounter errors with registration (e.g. system states Supplier already is registered), you should address for support to UNDP at the email address: sc.md@undp.org. Computer firewall could block oracle or undp.org extension and Suppliers might not receive the Oracle notifications. Please turn down any firewalls on your computers to ensure receipt of email notification. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration. Individual Contractor UNDP-MDA-00272 Should you require further clarifications on the application through the Quantum online portal, kindly contact the Procurement Unit at sc.md@undp.org. Please pay attention that the proposal shall be submitted online through the Quantum system and any proposal sent to the above email shall be disqualified. Should you require further clarifications on the Notice, Terms of Reference or other requirements, kindly communicate using the messaging functionality in the portal. Deadline for Submission of Offers (Date and Time), which is visible in the online supplier portal will be final. The portal will not accept submission of any offer after that date and time. It is the responsibility of the applicant to make sure that the offer is submitted prior to this deadline for submission. Applicants are advised to upload offer documents and to submit their offer a day prior or well before the date and time indicated under the deadline for submission of Offers. Do not wait until last minute. If Applicant faces any issue during submitting offers at the last minutes prior to the deadline for submission, UNDP may not be able to assist on such a short notice and will not be held liable in such instance. UNDP will not accept any offer that is not submitted directly through the System. If any discrepancy between deadline in the system and in deadline indicated elsewhere, deadline in the system prevails. We look forward to your favourable response and thank you in advance for your interest in working with UNDP.
Supporting Documents: Terms of Reference IC_Statement of Health_Individual Contractors Offerors Letter to UNDP Confirming Interest and Availability Self-registration guide for ICs UNDP General Terms and Conditions for Individual Contractor UNDP Quantum - User Guide for Suppliers - English UNDP Quantum - User Guide for Suppliers - Russian UNDP General Conditions of Individual Contract

Ms. Liliana Samburschii.

Background

The United Nations Development Programme (UNDP) is currently implementing the Multidimensional response to emerging human security challenges in Moldova Project that requires the services of an individual to perform the work described in this document.

In consideration of your qualifications, we are hereby inviting you to submit an offer for this particular assignment. To assist you in understanding the requirements of this assignment, we have attached hereto the following:

• The Terms of Reference for the assignment described above;

• The standard Letter of Confirmation of Interest and Availability, which you must accomplish and submit to  UNDP;

• The Individual Contract and its General Terms and Conditions, which you would be expected to sign in the event you are the selected Offeror in this procurement process.

Scope of work

The ICT specialist will provide essential guidance on website rehabilitation, stakeholder engagement, and Remote Monitoring System (RMS) enhancement.

The specialist's duties include assessing website rehabilitation options, liaising with key stakeholders, and overseeing website creation. They will evaluate the current RMS status, conduct site surveys, propose solutions for updates, assist with supplier selection, and formulate implementation plans. User training for new systems will also be a part of their role. The ICT specialist will in detail provide: 

• ICT specific consultancy regarding the options and mechanisms to rehabilitate the website piata-biomasa.md;
• ICT specific consultancy regarding the support for the Association of Biomass producers to create a website;
• Lead the communication with the main stakeholders e.g. Ministry of Energy, Energy Efficiency Agency, biofuel producers association and consumers;
• Develop detailed specifications for the creation of the biofuel related websites;
• Oversee the implementation and commissioning of the websites;
• ICT specific consultancy for the assessment of the current state of the Remote Monitoring System for biomass boilers;
• Conduct site surveys and provide site-survey reports;
• Provide solutions to update and reconnect RMS and sensors;
• Provide a plan to update and upgrade RMS system;
• Assist the selection of suppliers for implementation of missing or new components for RMS;
• Develop detailed specifications, test, training and implementation plans;
• Perform user training for new implemented systems.

Overall, the ICT Specialist will play a vital role in advancing digital infrastructure within the biomass industry, driving efficiency, communication, and technology integration.

Requirements for experience

Qualifications and Experience:

• Master’s degree or equivalent in the field of IT management, computer sciences, computer engineering or other relevant discipline;
• Excellent knowledge of the ICT policies and regulatory framework of the Republic of Moldova;
• Minimum 10 years of relevant professional experience in planning, design, development, implementation, and maintenance of information systems;
• Proven previous experience (at least 2 previous assignments) in actively participating in the work related to conceptualization of Databases, IT Registers and/or IT Systems;
• Excellent knowledge and understanding of the phases related to set-up and subsequent functioning of a National IT Informational System;
• Proven previous experience in working with Government on ICT related projects or similar;
• Demonstrated interpersonal and diplomatic skills, as well as the ability to communicate effectively with stakeholders at all levels and to present ideas clearly and effectively;
• Strong leadership and team management skills.

Skills and Competencies:

• Excellent quantitative and qualitative research skills;
• Proven capacity to produce reports and analyses in English;
• Consistently ensures timeliness and quality of work;
• Innovative and creative thinking;
• Consistently approaches work with energy and a positive, constructive attitude;
• Excellent interpersonal and teamwork skills;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Ability to facilitate group processes, including when tensions arise.

Language:

• Proficiency in Romanian, English and Russian.

 Personal qualities:  

• Resourcefulness and creativity;
• Adherence to UN’s values and ethical standards;
• Cultural and gender sensitivity;
• Strong communication and interpersonal skills.

Documents to be included

Interested individual consultants must submit the following documents/information to demonstrate their qualifications: 

• Proposal (Motivation Letter), explaining why he/she is most suitable for the work, including past experience in similar assignments, providing a brief information on above qualifications and methodology on how he/she will approach and conduct the work (if applicable).
• OFFEROR’S LETTER TO UNDP CONFIRMING INTEREST AND AVAILABILITY FOR THE INDIVIDUAL CONTRACTOR (IC) ASSIGNMENT
• CV with at least three names for a reference check.

Important notice:

 The applicants who have the statute of Government Official / Public Servant prior to appointment will be asked to submit the following documentation: 

1. a no-objection letter in respect of the applicant received from the Government, and;
2. the applicant is certified in writing by the Government to be on official leave without pay for the entire duration of the Individual Contract.

 A retired government official is not considered in this case a government official, and as such, may be contracted.

Financial proposal

The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in instalments or upon completion of the entire contract).

Payments are based upon output, i.e. upon delivery of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including the daily fee, taxes, and number of anticipated working days) (see Annex 2 of the Offeror’s Letter Confirming Interest and availability).