Title: Implementation of the Voucher programme for replacement of household appliances.

Reg. no.: ItB23/02563

Launch date: 20 April 2023, 10:59 (GMT+3:00)

Deadline: 18 May 2023, 16:30 (GMT+3:00)

Extended deadline: 25 May 2023, 16:30 (GMT+3:00)

Extended deadline: 31 May 2023, 16:30 (GMT+3:00)

Extended deadline: 07 June 2023, 16:30 (GMT+3:00)

Procurement method: Invitation to Bid

Category & Sub-category: Goods;Other Goods


United Nations Development Programme, hereinafter referred to as UNDP, through FPI Programme on "Addressing the impacts of the energy crisis in the Republic of Moldova: Initiating solutions toward energy security and energy poverty" hereby invites prospective bidders to submit a bid for ITB22/02563: Implementation of the Voucher programme for replacement of household appliances in accordance with the General Conditions of Contract and the Schedule of Requirements as set out in this Invitation to Bid (ITB).

To enable you to submit a bid, please read the following attached documents carefully.

Section 1: This Letter of Invitation

Section 2: Instructions to Bidders

Section 3: Data Sheet            

Section 4: Evaluation Criteria

Section 5: Schedule of Requirements/Terms of Reference

Section 6: Conditions of Contract and Contract Forms

Section 7: Bidding Forms

  • Form A: Bid Confirmation
  • Form B: Checklist
  • Form C: Bid Submission
  • Form D: Bidder Information
  • Form E: Joint Venture/Consortium/Association Information
  • Form F: Eligibility and Qualification
  • Form G: Technical Bid
  • Form H: Price Schedule

Annex 1: Regulation on Electro-appliances Voucher Programme (in Romanian language)

When preparing your bid, please be guided by the ITB Instructions and Data Sheet. Please note that bids must be submitted directly in the system responding to the questions and uploading required documents by the deadline for submission of bids (date and time), indicated in the online system. System will not accept submission of any bid after that date and time. It is your responsibility to ensure that your bid is submitted before the deadline. Bids received after the submission deadline outside the online portal, for whatever reason, will not be considered for evaluation.

Bidss must be submitted directly in Quantum NextGenERP supplier portal following this link: http://supplier.quantum.partneragencies.org using the profile you may have in the portal (please log in using your username and password).

Follow the instructions in the user guide to search for the tender using search filters, namely Negotiation ID: UNDP-MDA-00128 and subscribe to the tender in order to get notifications in case of amendments of the tender document and requirements.

In case you have never registered before, follow this link to register a profile:


Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

Should you require further clarifications on the application through the Quantum online portal, kindly contact the Procurement Unit at sc.md@undp.org. Please pay attention that the bid shall be submitted online through the Quantum system and any bid sent to the above email shall be disqualified.

Should you require further clarifications on the Invitation to Bid, Schedule of Requirements/Terms of Reference or other requirements, kindly communicate using the messaging functionality in the portal.

Deadline for Submission of Offers (Date and Time), which is visible in the online procurement system will be final. System will not accept submission of any bid after that date and time. It is the responsibility of the bidder to make sure that the bid is submitted prior to this deadline for submission.

Bidders are advised to upload bid documents and to submit their offer a day prior or well before the date and time indicated under the deadline for submission of Offers. Do not wait until last minute. If Bidder faces any issue during submitting offers at the last minutes prior to the deadline for submission, UNDP may not be able to assist on such a short notice and will not be held liable in such instance. UNDP will not accept any offer that is not submitted directly through the System.

Pre-bid conference will be conducted as follows:

Date : 27 April 2023, 15:00, Moldova time, GMT+3

Venue : Zoom Meeting

Meeting URL: https://undp.zoom.us/j/85601620454?pwd=ZlNIWVB5eFhwU3hWcHVrRWViSGFuUT09

Meeting ID: 856 0162 0454

Passcode: 374343

The focal point for the arrangement is: Nadejda Russu, Procurement Coordinator, FPI Programme, e-mail: nadejda.russu@undp.org

The Pre-bid conference is not mandatory, but highly recommended.

Thank you and we look forward to receiving your bid.

UNDP Moldova


UPDATE as of 11 May 2023:UNDP is hereby publishing the Minutes of the Pre-Bid Conference as of 27 April 2023.

Ms. Nadejda Russu, e-mail: nadejda.russu@undp.org

Supporting documents:

15668127_ITB22_02563_Section 7_Bidding Forms
15668254_ITB22_02563_FPI_Voucher Programme
14798904_UNDP Quantum - User Guide for Suppliers - Russian
14798905_UNDP Quantum - User Guide for Suppliers - English
15667985_ITB22_02563_Annex 1_Regulation on Electro-appliances Voucher Programme
17943698_ITB22_02563_Minutes_Pre-Bid Meeting_27042023