Title: FPI / Development of Designs and installation of Photovoltaic Systems.

Reg. no.: ItB22/02568

Launch date: 23 November 2022, 18:55 (GMT+2:00)

Deadline: 07 December 2022, 17:30 (GMT+2:00)

Extended deadline: 20 December 2022, 17:30 (GMT+2:00)

Procurement method: Invitation to Bid

Categories & Sub-categories: Services;Natural Resources & Environment | Civil Works;Construction & Engineering Services


Overview:

United Nations Development Programme, hereinafter referred to as UNDP, through FPI Programme on "Addressing the impacts of the energy crisis in the Republic of Moldova: Initiating solutions toward energy security and energy poverty" hereby invites prospective bidders to submit a bid for ITB22/02568: FPI/ Designs and installation of Photovoltaic Systems in accordance with the General Conditions of Contract and the Schedule of Requirements as set out in this Invitation to Bid (ITB).

To enable you to submit a bid, please read the following attached documents carefully.

Section 1: This Letter of Invitation

Section 2: Instructions to Bidders

Section 3: Data Sheet            

Section 4: Evaluation Criteria

Section 5: Schedule of Requirements

Section 6: Conditions of Contract and Contract Forms

Section 7: Bidding Forms

  • Form A: Bid Confirmation
  • Form B: Checklist
  • Form C: Bid Submission
  • Form D: Bidder Information
  • Form E: Joint Venture/Consortium/Association Information
  • Form F: Eligibility and Qualification
  • Form G: Technical Bid
  • Form H: Price Schedule
  • Form I: Bid Security

When preparing your bid, please be guided by the ITB Instructions and Data Sheet. Please note that bids must be submitted directly in the system responding to the questions and uploading required documents by the deadline for submission of bids (date and time), indicated in the online system. System will not accept submission of any bid after that date and time. It is your responsibility to ensure that your bid is submitted before the deadline. Bids received after the submission deadline outside the online portal, for whatever reason, will not be considered for evaluation.

Bidss must be submitted directly in Quantum NextGenERP supplier portal following this link: http://supplier.quantum.partneragencies.org using the profile you may have in the portal (please log in using your username and password).

 

Follow the instructions in the user guide to search for the tender using search filters, namely

Negotiation ID: UNDP-MDA-00041

and subscribe to the tender in order to get notifications in case of amendments of the tender document and requirements.

 

In case you have never registered before, follow this link to register a profile:

https://estm.fa.em2.oraclecloud.com/fscmUI/faces/PrcPosRegisterSupplier?prcBuId=300000127715297&_adf.ctrl-state=azywmctp_1&_afrLoop=6329722925931702&_afrWindowMode=0&_afrWindowId=null&_afrFS=16&_afrMT=screen&_afrMFW=1042&_afrMFH=575&_afrMFDW=1280&_afrMFDH=720&_afrMFC=8&_afrMFCI=0&_afrMFM=0&_afrMFR=144&_afrMFG=0&_afrMFS=0&_afrMFO=0

Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

Pre-bid conference will be conducted as below:

Time and time zone: 03:00 PM, Moldova time, GMT+2

Date : 30 November 2022

Zoom meeting URL: ttps://undp.zoom.us/j/85651318752?pwd=cG5ONnppcS9tTE41YUoxbmN2MnZFQT09

Meeting ID: 856 5131 8752

Passcode: 646320

Before joining the meeting kindly leave your name and contact details, after which you will be allowed to join the meeting.

The focal point for the arrangement is: Nadejda Russu, Procurement Coordinator, FPI Programme, e-mail: nadejda.russu@undp.org.  

Should you require further clarifications on the application through the Quantum online portal, kindly contact the Procurement Unit at sc.md@undp.org. Please pay attention that the bid shall be submitted online through the Quantum system and any bid sent to the above email shall be disqualified.

Should you require further clarifications on the Invitation to Bid, Schedule of Requirements or other requirements, kindly communicate using the messaging functionality in the portal.

Deadline for Submission of Offers (Date and Time), which is visible in the online procurement system will be final. System will not accept submission of any bid after that date and time. It is the responsibility of the bidder to make sure that the bid is submitted prior to this deadline for submission.

Bidders are advised to upload bid documents and to submit their offer a day prior or well before the date and time indicated under the deadline for submission of Offers. Do not wait until last minute. If Bidder faces any issue during submitting offers at the last minutes prior to the deadline for submission, UNDP may not be able to assist on such a short notice and will not be held liable in such instance. UNDP will not accept any offer that is not submitted directly through the System.

Thank you and we look forward to receiving your bid.

UNDP Moldova

UPDATE as of 06 December 2022:

  1. UNDP is hereby amending the solicitation document to reflect changes to the scope of requirements for LOT 4, which is amended to read as follows:

LOT 4 – Development of the Technical expertise reports and Designs and Installation of 22 Photovoltaic Systems with total capacity of 95 kW

 

  1. The following Sections and Forms of the solicitation document are hereby amended to reflect the change to the scope of requirements for LOT 4:

Section 3: Data Sheet

Section 5: Schedule of Requirements

Section 7: Bidding Forms

  • Form G: Technical Bid
  • Form H: Price Schedule

 

  1. The solicitation document Invitation to Bid no. ItB22/02568 with the amended “Section 3: Data Sheet”, amended “Section 5: Schedule of Requirements” and amended “Section 7: Bidding Forms” is hereby attached. The changed sections and forms are marked in red.
  2. The deadline for submission of bids has been extended. Please check the Quantum/Supplier portal for details.
  3. The Minutes of the Pre-Bid Meeting, including photos for LOT 4 and technical expertise reports, are hereby published.
  4. All other terms and conditions of the solicitation documents, except as amended herein, shall remain unchanged and shall continue in full force and effect.

Contacts:
Ms. Nadejda Russu, e-mail: nadejda.russu@undp.org

Supporting documents:

ItB22-02568 Amendment No 1 generated by Quantum
ITB22_02568 Invitation to Bid - PLEASE DO NOT USE THIS FILE
ITB22_02568 Invitation to Bid Sections and Annexes - PLEASE DO NOT USE THIS FILE
ITB22_02568 Section 7 - Returnable Bidding Forms - PLEASE DO NOT USE THIS FILE
UNDP Quantum - User Guide for Suppliers - Russian
ItB22-02568 Amendment No 1
ItB22-02568_Amended Invitation to Bid Sections and Annexes - PLEASE USE THIS FILE
ItB22/02568 Amended Section 7 - Returnable Bidding Forms - PLEASE USE THIS FILE
Minutes of Pre-Bid Meeting as of 30 November 2022
Photos for LOT 4
Technical Expertise Reports
UNDP Quantum - User Guide for Suppliers - English

Clarification Questions & Answers:

There are no Clarification Questions submitted and/or answered by UNDP under this competition.

Request clarifications
Clarifications can be requested until 5 days before the competition deadline.
Only registered users can submit clarification questions online.