Title: Supply of hybrid vehicles for the General Police Inspectorate and National Legal Aid Council.

Reg. no.: ItB23/02692

Launch date: 06 June 2023, 17:42 (GMT+2:00)

Deadline: 27 June 2023, 16:30 (GMT+2:00)

Extended deadline: 04 July 2023, 16:30 (GMT+2:00)

Procurement method: Invitation to Bid

Category & Sub-category: Goods;Vehicles


United Nations Development Programme, hereinafter referred to as UNDP, through its "Multidimensional response to emerging human security challenges in Moldova” and “Enhancing access to justice for living in dignity" Projects hereby invite prospective bidders to submit a bid for the Supply of hybrid vehicles for the General Police Inspectorate and National Legal Aid Council, in accordance with the General Conditions of Contract and the Schedule of Requirements as set out in this Invitation to Bid (ITB).

To enable you to submit a bid, please read the following attached documents carefully.

Section 1: This Letter of Invitation Section 2: Instructions to Bidders Section 3: Data Sheet

Section 4: Evaluation Criteria Section 5: Schedule of Requirements

Section 6: Conditions of Contract and Contract Forms Section 7: Bidding Forms

  • Form A: Bid Confirmation
  • Form B: Checklist
  • Form C: Bid Submission
  • Form D: Bidder Information
  • Form E: Joint Venture/Consortium/Association Information
  • Form F: Eligibility and Qualification
  • Form G: Technical Bid
  • Form H: Price Schedule
  • Form I: Bid Security

Annex 1: Government Decision #500 from 2018 on requirements for the equipment of vehicles with priority right way and special vehicles (Romanian and English languages)

Annex 2: LED Lights bar specifications (Romanian and English languages)

Annex 3: Technical Responsiveness Table

When preparing your bid, please be guided by the ITB Instructions and Data Sheet. Please note that bids must be submitted directly in the system responding to the questions and uploading required documents by the deadline for submission of bids (date and time), indicated in the online system. System will not accept submission of any bid after that date and time. It is your responsibility to ensure that your bid is submitted before the deadline. Bids received after the submission deadline outside the online portal, for whatever reason, will not be considered for evaluation.

Bids must be submitted directly in Quantum   NextGenERP   supplier   portal   following   this    link: http://supplier.quantum.partneragencies.org using the profile you may have in the portal (please log in using your username and password).

Follow the instructions in the user guide to search for the tender using search filters, namely Negotiation ID: UNDP-MDA-00179 and subscribe to the tender in order to get notifications in case of amendments of the tender document and requirements.

In case you have never registered before, follow this link to register a profile: https://estm.fa.em2.oraclecloud.com/fscmUI/faces/PrcPosRegisterSupplier?prcBuId=300000127714247.

Please note that the access link to the Supplier registered profile is sent from Oracle within up to 3 days. In case you have not received the access link after 3 days since registration, you should address for support to UNDP at the email address: sc.md@undp.org. In case you encounter errors with registration (e.g. system states Supplier already is registered), you should address for support to UNDP at the email address: sc.md@undp.org.

Computer firewall could block oracle or undp.org extension and Suppliers might not receive the Oracle notifications. Please turn down any firewalls on your computers to ensure receipt of email notification.

Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

Should you require further clarifications on the application through the Quantum online portal, kindly contact the Procurement Unit at sc.md@undp.org. Please pay attention that the bid shall be submitted online through the Quantum system and any bid sent to the above email shall be disqualified.

Should you require further clarifications on the Invitation to Bid, Schedule of Requirements or other requirements, kindly communicate using the messaging functionality in the portal.

Deadline for Submission of Offers (Date and Time), which is visible in the online procurement system will be final. System will not accept submission of any bid after that date and time. It is the responsibility of the bidder to make sure that the bid is submitted prior to this deadline for submission.

Bidders are advised to upload bid documents and to submit their offer a day prior or well before the date and time indicated under the deadline for submission of Offers. Do not wait until last minute. If Bidder faces any issue during submitting offers at the last minutes prior to the deadline for submission, UNDP may not be able to assist on such a short notice and will not be held liable in such instance. UNDP will not accept any offer that is not submitted directly through the System.

Ms. Anna Soltan, e-mail: anna.soltan@undp.org
Ms. Elena Verdes, e-mail: elena.verdes@undp.org

Supporting documents:

20909449_Invitation to Bid
20890153_UNDP Quantum - User Guide for Suppliers - Russian
20890158_UNDP Quantum - User Guide for Suppliers - English
20909277_UNDP_General Terms and Conditions for goods and services
20909327_Annex 3_Technical Responsiveness Table
20909336_Annex 2_Specifications LED lights bar_RO
20909374_Annex 2_Specifications LED lights bar_EN
20909402_Annex 1_Government Decision_RO
20909419_Annex 1_Government Decision_EN
20909426_Bidding Forms

Clarification Questions & Answers:

There are no Clarification Questions submitted and/or answered by UNDP under this competition.

The deadline for requesting clarifications has passed.