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National Consultant to support Ministry of Energy in development of the Regulation on elaboration of energy audits by large enterprises.

Vacancy Number: Qu23/02824

Location:	Chisinau, Moldova
Application Deadline:	29 Sep 2023, 16:30 (GMT+2:00)
Application Extended deadline:	06 Oct 2023, 16:30 (GMT+2:00)
Application Extended deadline:	13 Oct 2023, 16:30 (GMT+2:00)
Starting date:	05 Oct 2023
Reference to the project:	Energy Security/FPI
Expected Duration of Assignment:
Supporting Documents: Terms of Reference Self registration guide for ICs Statement of Health for ICs UN Supplier Negotiation UNDP-Quantum user guide Eng UNDp-Quantum User guide Rus OFFEROR’S LETTER TO UNDP CONFIRMING INTEREST AND AVAILABILITY FOR THE INDIVIDUAL CONTRACTOR (IC) ASSIGNMENT UNDP General Conditions of Individual Contract

Ms. Virginia Bilici.

Background

Invitation to Submit an Offer for National Consultant to support Ministry of Energy in development of the Regulation on elaboration of energy audits by large enterprises under Vacancy no. Qu23/02824

The United Nations Development Programme (UNDP) is currently implementing a “Addressing the impacts of energy crisis and initiating solutions toward energy security and addressing energy poverty” Programme that requires the services of an individual consultant to support Ministry of Energy in development of the Regulation on elaboration of energy audits by large enterprises as described in this document. 

The overall objective of the Programme is to assist the Government of Moldova to tackle the current energy crisis and energy poverty by addressing prioritized systemic elements in the energy sector to cope with the potential future energy crisis.

Specific objectives are to support the Government of Moldova to:

1. put in place the legal and regulatory framework in the energy sector with mainstreamed social and climate considerations in line with the EU requirements;
2. strengthen the capacities of the energy-related actors and enhance institutional coordination mechanisms to address and avert risks entailed in recent and potential future energy crises;
3. increased awareness and communication among the population to adopt the best energy-saving practices and measures and to encourage the use of renewables;
4. operationalize nationwide energy programmes and demonstrate solutions to increase energy affordability in residential and public buildings, targeting specifically the most vulnerable and affected groups of the population.

In consideration of your qualifications, we are hereby inviting you to submit an offer for this particular assignment.  To assist you in understanding the requirements of this assignment, we have attached hereto the following: 

• The Terms of Reference for the assignment described above;
• The standard Letter of Confirmation of Interest and Availability, which you must accomplish and submit to UNDP;
• The Individual Contract and its General Terms and Conditions, which you would be expected to sign in the event you are the selected Offeror in this procurement process.  

Should you be interested and decide to submit an offer for this assignment, kindly submit directly in the online supplier portal no later than the deadline indicated in the system.

Offers must be submitted directly in the Quantum Supplier Portal following this link: http://supplier.quantum.partneragencies.org  using the profile you may have in the portal (please log in using your username and password).

Follow the instructions in the user guide to search for the competition using search filters, namely Negotiation ID: UNDP-MDA-00293 and subscribe to the competition in order to get notifications in case of amendments of the competition document and requirements.

In case you have never registered before, follow this link to register a profile:

https://estm.fa.em2.oraclecloud.com/fscmUI/faces/PrcPosRegisterSupplier?prcBuId=300000127714247 based on the instructions in guides available in UNDP website: https://www.undp.org/procurement/business/resources-for-bidders.

Please note that the access link to the Supplier registered profile is sent from Oracle within up to 3 days. In case you have not received the access link after 3 days since registration, you should address for support to UNDP at the email address: sc.md@undp.org. In case you encounter errors with registration (e.g. system states Supplier already is registered), you should address for support to UNDP at the email address: sc.md@undp.org.

Computer firewall could block oracle or undp.org extension and Suppliers might not receive the Oracle notifications. Please turn down any firewalls on your computers to ensure receipt of email notification. 

Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

Should you require further clarifications on the application through the Quantum online portal, kindly contact the Procurement Unit at sc.md@undp.org. Please pay attention that the proposal shall be submitted online through the Quantum system and any proposal sent to the above email shall be disqualified.

Should you require further clarifications on the Notice, Terms of Reference or other requirements, kindly communicate using the messaging functionality in the portal.

Deadline for Submission of Offers (Date and Time), which is visible in the online supplier portal will be final. The portal will not accept submission of any offer after that date and time. It is the responsibility of the applicant to make sure that the offer is submitted prior to this deadline for submission.

Applicants are advised to upload offer documents and to submit their offer a day prior or well before the date and time indicated under the deadline for submission of Offers. Do not wait until last minute. If Applicant faces any issue during submitting offers at the last minutes prior to the deadline for submission, UNDP may not be able to assist on such a short notice and will not be held liable in such instance. UNDP will not accept any offer that is not submitted directly through the System.

If any discrepancy between deadline in the system and in deadline indicated elsewhere, deadline in the system prevails.

We look forward to your favourable response and thank you in advance for your interest in working with UNDP. 

Deadline for Submission of Offers (Date and Time), which is visible in the online supplier portal will be final. The portal will not accept submission of any offer after that date and time. It is the responsibility of the applicant to make sure that the offer is submitted prior to this deadline for submission.

Applicants are advised to upload offer documents and to submit their offer a day prior or well before the date and time indicated under the deadline for submission of Offers. Do not wait until last minute. If Applicant faces any issue during submitting offers at the last minutes prior to the deadline for submission, UNDP may not be able to assist on such a short notice and will not be held liable in such instance. UNDP will not accept any offer that is not submitted directly through the System.

If any discrepancy between deadline in the system and in deadline indicated elsewhere, deadline in the system prevails.

We look forward to your favourable response and thank you in advance for your interest in working with UNDP.  

Scope of work

The overall objective of the assignment is to support Ministry of Energy to elaborate the Regulation on performing of energy audits by large enterprises.

 To reach the proposed objective, the national consultant is expected to perform the following tasks:

1. To develop the draft Regulation on performing of energy audits by large enterprises and its related package required for Governmental consideration and approval (e.g., informative note), in accordance with the requirements of the Law 100/2017 on normative acts.
2. To develop the draft Regulatory Impact Assessment of the draft Regulation on performing of energy audits by large enterprises, in accordance with the Methodology of analysing the impact in the process of substantiation the draft normative acts approved through the Governmental Decision No. 23 as of 18.01.2019.
3. Consult the documents with the beneficiaries and update the documents in accordance with their comments and proposals.

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Requirements for experience

1. Education:

• University degree in energy, law or other related areas is required.

 Experience:

• At least 5 years of proven professional experience in legal acts drafting and transposition in the national legislation of the EU energy and/or climate related acquis.
• At least 5 years of working experience in the institutional consultancy and law-making.

 Competencies:

• Excellent knowledge of the energy efficiency national and EU legislation;
• Excellent knowledge of the national legislative process (drafting and promotion for adoption);
• Excellent knowledge of the RIA development procedure, as established by the Governmental Decision No. 23 as of 18.01.2019;
• Strong analytical and report-writing skills demonstrated by previous assignments; 
• Strong interpersonal and communication skills, ability to work with Government representatives, demonstrated by previous assignments.
• Fluency in Romanian is required. Knowledge of English and Russian would be an asset.

Documents to be included

Interested individual consultants must submit the following documents/ information to demonstrate their qualifications: 

• Signed and filled-in Offeror’s letter to UNDP confirming interest and availability for the individual contractor (IC) assignment, incorporating Financial proposal in Annex 2 (in USD, specifying a total requested amount per working day, including all related costs, e.g. fees, phone calls etc.). Annex 2 to the Offeror's letter, incorporating the Financial Proposal, shall be filled in mandatorily and includes the detailed breakdown of costs supporting the all inclusive financial proposal;
• Proposal (Motivation Letter): explaining why they are the most suitable for the work including previous experience in similar Projects (please provide brief information on each of the above qualifications, item by item, including information, links/copies of documents for similar assignments);
• CV with at least 3 references. 

• Important notice: The applicants who have the statute of Government Official / Public Servant prior to appointment will be asked to submit the following documentation: 

  • a no-objection letter in respect of the applicant received from the Government, and;
  • the applicant is certified in writing by the Government to be on official leave without pay for the entire duration of the Individual Contract.

Financial proposal

The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including the daily fee, taxes, and number of anticipated working days).